Legal Mailroom Clerk

Farmer Enterprises • Austin, TX

6d

About The Position

The Legal Mailroom Clerk (LMC) is a mission-critical position within our legal operations team. This role is responsible for the daily printing, shipping, and tracking of legal filings for paralegals. Accuracy, urgency, and accountability are essential; a single error or late shipment can impact a legal case. This role is ideal for someone who is highly detail-oriented, process-driven, and comfortable working under strict deadlines, while maintaining flawless documentation and shipment tracking in Salesforce. If you thrive in a fast-paced legal environment, take ownership of your work, and understand the importance of precision, this role is for you. Why Work With Us We offer: Competitive pay + performance-based bonus potential 401(k) with employer match: 100% match on the first 3% you contribute, plus 50% match on the next 2% (up to 4% total) Health, dental, and vision insurance 15 days PTO (plus one additional day per year after 3 years) Paid holidays 1-month sabbatical after 5 years Gym membership reimbursement

Requirements

• Strong attention to detail (non-negotiable)
• Excellent organizational and time-management skills
• Proven experience in mailroom, administrative, or legal support roles
• Strong data entry skills with a focus on accuracy and consistency
• Experience using Salesforce or similar case management/CRM systems (preferred)
• Proficiency with MS365
• Familiarity with shipping platforms (UPS, USPS, FedEx, DHL)
• Ability to handle sensitive and confidential information
• Effective written and verbal communication skills
• Ability to lift up to 40 lbs occasionally
• Valid Driver’s License
• High school diploma or equivalent required
• Minimum 1 year of administrative, mailroom, or similar experience
• Experience in a fast-paced office environment

Nice To Haves

• Bilingual (English/Spanish) preferred
• Legal environment experience is a strong plus

Responsibilities

• Print, scan, assemble, and ship daily legal filings for legal teams
• Ensure 100% accuracy in printed materials, shipping labels, and filing contents
• Coordinate outbound shipments using UPS, USPS, FedEx, and DHL
• Accurately track all shipments in Salesforce, including: Destination, Tracking numbers, Shipment status, and Delivery confirmation
• Maintain clear documentation so shipments can be quickly located, traced, or corrected if needed
• Perform quality checks on outgoing and incoming documents to ensure compliance and accuracy
• Maintain organized physical and electronic filing systems
• Assist with inbound mail processing as needed
• Generate shipment reports and maintain detailed shipping logs
• Occasionally deliver or pick up packages (valid driver’s license required)
• Collaborate closely with legal teams to meet strict deadlines

Benefits

• Competitive pay + performance-based bonus potential
• 401(k) with employer match: 100% match on the first 3% you contribute, plus 50% match on the next 2% (up to 4% total)
• Health, dental, and vision insurance
• 15 days PTO (plus one additional day per year after 3 years)
• Paid holidays
• 1-month sabbatical after 5 years
• Gym membership reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED