Legal Executive Assistant
About The Position
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.
Requirements
- Bachelor's Degree
- 1-3 years of administrative or legal experience, experience with trusts and estate planning a plus.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
- Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
- Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
- Multi-task and manage priorities effectively
- Discretion when dealing with confidential matters
- Exceptional follow-up and follow-through skills
- Available to work overtime as needed
- This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm).
Responsibilities
- Generate, prepare, and organize documentation and forms requisite to the Private Client Services department, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc.
- Prepare certified excerpts of trust documents; assemble execution and post-ex documents and affix appropriate backing
- Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word.
- Proofread all documents for accuracy and completeness
- Open new client matters and request conflict checks. Generate new files and ensure filing is kept current
- Prepare files to be closed utilizing proper records storage procedures
- Maintain up-to-date listing of client/matter names and numbers for attorneys
- Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
- Coordinate attorney travel schedules, transportation, and accommodations
- Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
- Build client relationships by courteously communicating with clients and co-workers
- Work as part of a secretarial team and provide assistance to attorneys
- Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
- Demonstrate the highest level of confidentiality with client and attorney information
- Prepare expense reports via Chrome River system and submit as appropriate
- Enter attorney time and review entries in Intapp
- Liaise with Client Operations team for Partner billing matters
- Other projects and duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
