Legal Executive Assistant

Proskauer•Boca Raton, FL

11h•Onsite

About The Position

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. Proskauer is seeking a detail-oriented and proactive Legal Executive Assistant who will support attorneys within the Private Client Services Practice Group. The ideal candidate will be a strong team player, highly organized, and thrive in a fast-paced, high-pressure environment. In this role, the candidate is expected to demonstrate initiative and sound judgment, managing tasks with minimal supervision. A successful candidate will also be able to effectively prioritize and handle multiple responsibilities, ensuring that attorneys receive seamless, high-level support.

Requirements

Bachelor's Degree required
3-5 years of legal experience. Trusts and Estates experience required
Experience with execution and conforming of Estate planning documents
Notary Public
Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint)
Strong written and verbal communication skills
Work independently and as well as within a team
Strong attention to detail and organization skills
Demonstrated ability to consistently multi-task and meet multiple deadlines
Exceptional follow-up and follow-through skills
Discretion when dealing with confidential matters
This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm).

Responsibilities

Support lawyers in the Firm’s Private Client Services Practice Group
Accurately edit all documents, briefs, and agreements
Update and maintain correspondence in the Firm’s document management system (iManage)
Electronic filing of client documents on Firm’s document management system (Filesite)
Build client relationships by courteously communicating with clients
Complete and submit Expense Forms via Chrome River, prepare check requests, and invoices, and submit in a timely manner
Manage lawyer calendar appointments for client meetings and conference calls
Assist with time entries in DTE and liaise with the Client Operations team for partner billing matters
Assist in day-to-day duties such as faxing, filing, copying, scanning, and coordination of messenger services
Work as part of a secretarial team to provide assistance to all lawyers (across practice groups) as needed
Other projects and duties as assigned