Legal Clerk

Aldevra•Raleigh, NC

3d•Onsite

About The Position

Aldevra is currently seeking a qualified Legal Clerk to support the U.S. Attorney’s Office Fact Witness Program in Raleigh, NC. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award.

Requirements

Security Requirements: Required to undergo requisite security clearance and background investigations as directed by the USAO. This position requires passing an extensive background check.
Qualifications:
High school diploma/GED or higher
Minimum of two years of professional experience providing administrative support, including coordinating and arranging travel, processing travel reimbursement forms, reconciling expense statements, organizing and maintaining files, and performing data entry such as updating and retrieving information in databases
U.S. citizenship
Strong clerical and administrative abilities
Experience managing complex payment systems
Ability to interact effectively with individuals who may be under significant pressure
Ability to remain steady and effective in a fast-paced environment with multiple and competing deadlines
Must have good communication and organizational skills, the ability to deliver highest quality work under pressure, and knowledge of software used by the USAO (or the ability to acquire knowledge about the USAO’s computer systems)
Valid Real-ID state-issued driver's license
Excellent verbal communication skills and telephone manner
Excellent and accurate written communication
Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
Excellent attention to detail; accurate data entry
Customer Focused and team-oriented work ethic
Able to multi-task efficiently and accurately, focusing on quality
Veterans and Military Spouses are encouraged to apply.

Responsibilities

Provide witness management assistance prior to, during, and after trial.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.
Furnish requested information concerning pending and completed fact witness vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
Travel may be required within the district or occasionally outside the district as-needed to perform job duties as directed by the USAO
All other duties as assigned