Legal Assistant

Lotane & Associates P A•Cocoa, FL

3d•Onsite

About The Position

We are seeking a detail-oriented and highly organized Legal Assistant to support our Litigation team. This role plays a key part in ensuring attorneys are fully prepared and cases move efficiently through the legal process. The ideal candidate is proactive, dependable, and thrives in a fast-paced, deadline-driven environment. This position is in-office, not a remote opportunity. Working schedule is Monday-Friday 8:00am-5:00pm with a 1-hour unpaid lunch break and two 15-minute paid breaks. That’s right, off nights and weekends!

Requirements

High school diploma or GED required; Associate degree or legal coursework preferred.
1–2 years of clerical experience in a law firm, court, or collections environment.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to follow structured procedures and meet strict deadlines.
Strong written communication and proofreading skills.
Familiarity with legal terminology, court rules, or litigation processes preferred.
Proficiency with case management systems and Microsoft Office.
Dependability and initiative
Ability to maintain confidentiality at all times
Strong time management and adaptability

Nice To Haves

Paralegal degree or related legal experience preferred

Responsibilities

Manage attorney calendars, including reviewing schedules at least two weeks in advance
Prepare legal pleadings, correspondence, and case-related documents
Answer court line calls and route inquiries appropriately
Schedule telephonic conferences with clients, counsel, and related parties
Time and professional correspondence through email.
Conduct legal research as needed
Review, route, and organize incoming pleadings and correspondence
Track executed documents and ensure proper follow-up and routing
Communicate professionally with opposing counsel, insurance carriers, defendants, clients, and vendors
Present offers and respond to inquiries in a timely and professional manner
Maintain legal assistant queue tasks and workflow organization
Prepare attorneys for court appearances by reviewing and organizing case materials
Ensure appropriate coverage and assist with balancing workload priorities
Perform other duties as assigned

Benefits

Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.
Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.
Employer-Paid Life Insurance – $20K life insurance policy provided at no cost to the employee.
401(k) Retirement Plan – Company matches employees' contributions at 100% for 1-3% savings and 50% for 4-5% of savings after one year of employment.
Paid Time Off (PTO) – Generous PTO to support work-life balance.
Paid Holidays – Enjoy 9 paid holidays annually.
Volunteer Time Program – Earn additional PTO by giving back to your community.
Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.
Tuition Reimbursement – Eligibility for tuition reimbursement after one year of employment, covering approved courses up to a designated amount.
Employee Discount Programs – Access to exclusive savings on products and services through our employee discount network.
And so much more!