Legal Assistant
About The Position
Talley Law Group is seeking a detail-oriented, tech-forward Legal Administrative Assistant to support a fast-moving and growing legal team. This is a hybrid role combining structured administrative support (50%) with hands-on execution of AI and automation workflows (50%). This role focuses on executing and implementing systems and processes designed by leadership, not building them from scratch. The position plays a key role in supporting operational efficiency while ensuring day-to-day administrative functions run smoothly across the team. The ideal candidate enjoys learning new tools and applying technology, specifically AI, to improve how work gets done.
Requirements
- 3+ years of experience in an administrative, executive assistant, or legal support role with strong execution and organizational responsibility.
- Experience in administrative operations and document management, with billing experience preferred, but not required.
- Experience with document management systems such as SharePoint or similar platforms.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
- Exercises discretion and maintains confidentiality when handling sensitive legal and client information.
- Collaborative working style with the ability to take direction and execute within defined processes.
- Experience using AI tools (e.g., ChatGPT, Claude, or similar) to support work tasks
- Microsoft Office (Word, Excel, Powerpoint, Outlook)
- Comfortable adopting new tools and platforms quickly
Nice To Haves
- Microsoft Power Platform (Power Automate, Power Apps, etc.)
- SharePoint or similar document management systems
- Practice management software (e.g., Karbon)
- Experience in Legal, professional services, or similarly structured and process-driven environments
- Larger organizations with exposure to advanced tools and cross-functional collaboration
- Candidates who demonstrate strong curiosity and aptitude for learning AI tools and automation are highly desirable
Responsibilities
- Execute automation workflows following process maps and specifications developed by leadership.
- Use AI tools (e.g., Claude or similar) to support document drafting, research, and workflow execution
- Assist in implementing automation workflows using tools such as Microsoft Power Automate and similar platforms.
- Assist in identifying and executing process improvements across administrative and legal functions using technology. Continuously explore innovative tools and solutions to enhance productivity
- Maintain and update existing automation and systems as processes evolve
- Correspond with clients on administrative follow-ups to ensure timely and professional communication.
- Assist with office operations and administrative needs to support day-to-day team functions.
- Organize and maintain team documents, files, and system records to ensure accurate and accessible information. Support legal administrative processes and compliance filings to keep matters on track and deadlines met.
- Provide day-to-day support to leadership (calendar, expenses, scheduling, etc.).
- Review meeting and dictation recordings and document action items for distribution to the appropriate stakeholder.
- Assist with time entry, billing coordination, and expense management.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
