Legal Assistant

AP Recruiters & Associates • West Palm Beach, FL

7d • Onsite

About The Position

Our client is a leading and well-established law firm seeking a skilled and proactive Legal Secretary to join their dynamic West Palm Beach office. This is a fantastic temp-to-hire opportunity for a detail-oriented professional to provide comprehensive administrative support to a team of attorneys. The ideal candidate will be a master of legal procedure, a proficient multitasker, and possess exceptional communication skills. You will play a key role in ensuring the smooth operation of legal matters, from document preparation to calendar management.

Requirements

• Minimum of 3+ years of experience as a Legal Secretary or Legal Assistant in a law firm environment.
• Proven expertise in Florida state and federal court rules, filing procedures, and e-filing systems.
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel) and document management systems.
• Exceptional grammar, spelling, proofreading, and transcription skills.
• Strong knowledge of legal terminology, document formats (pleadings, discovery, etc.), and the litigation process.
• Superior organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional communication style, both written and verbal, with clients, court personnel, and colleagues.
• High level of discretion and ability to handle confidential information.

Nice To Haves

• Associate's degree or Paralegal Certificate is a plus.

Responsibilities

• Transcribe dictation and expertly format legal correspondence, pleadings, motions, and other documents.
• Prepare rough drafts, proofread, and finalize legal documents with a high degree of accuracy.
• File legal documents with various courts (state and federal) in compliance with specific rules and deadlines.
• Manage attorney calendars, tracking critical dates for hearings, depositions, responses, and trials.
• Open new client files, conduct conflict checks, and draft engagement letters.
• Enter, proofread, and balance attorney billable time entries on a regular basis.
• Coordinate mailings, including certified, registered, FedEx, and courier services, adhering to client guidelines.
• Answer, screen, and direct phone calls with utmost professionalism and discretion.
• Schedule depositions and assist with file preparation for hearings and trials.
• Maintain organized and up-to-date physical and electronic filing systems.
• Review and process client bills and vendor invoices for payment.
• Mentor and train new staff members as needed.

Benefits

• Competitive Compensation
• Career Pathway: This is a temp-to-hire position is designed to evaluate for a full-time, permanent position.
• Professional Environment: Join a respected firm with a collaborative team culture.
• Structured Workflow: Work within established procedures and client guidelines.
• Growth Opportunity: Gain experience and potentially participate in firm committees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees