Legal Assistant

VETERANS OF FOREIGN WARS OF THE UNITED STATES•Kansas City, MO

8d•$48,728 - $59,692

About The Position

Provides administrative and document coordination support to the Office of General Counsel under the direction of the Paralegal. Assists in the organization, tracking, and management of contracts, agreements, and related legal documentation to ensure records are accurate, complete, and current. Supports the contract lifecycle process by maintaining files, monitoring key dates, and coordinating documentation with internal departments and external contacts as directed. This position requires exceptional attention to detail, organization, and confidentiality to ensure the efficient operation of the Office of General Counsel.

Requirements

Position requires an associate’s degree in legal studies, business administration, or a related field, or an equivalent combination of education and directly related administrative experience in a legal, contract administration, or executive office environment.
Position requires strong organizational skills and exceptional attention to detail, particularly in reviewing and managing contract documentation and legal records.
Requires the ability to track and manage contract documentation throughout the contract lifecycle, including intake, review coordination, execution, filing, and renewal monitoring.
Requires attention to detail in reviewing contracts and agreements to ensure accuracy of key information including parties, dates, signatures, and required supporting documentation.
Requires excellent oral and written communication skills and the ability to work effectively with internal staff, members, and external contacts.
Position requires proficient computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.
Requires familiarity with legal terminology, contracts, leases, and document management procedures.
Ability to prioritize work effectively, manage multiple tasks simultaneously, and meet project deadlines is essential.
Confidentiality is essential.

Nice To Haves

Experience working with contracts, agreements, or legal documentation is preferred.

Responsibilities

Serves as the Legal Assistant for the Office of General Counsel under the supervision and direction of the Paralegal.
Assists the Paralegal in supporting the administrative and organizational functions of the legal office, with primary responsibility for assisting in the coordination and management of contracts, intellectual property, and other legal documentation.
Assists the Paralegal in maintaining and monitoring VFW contract and agreement files.
Prepares files and supporting documentation for new contracts, amendments, and renewals as directed.
Ensures contracts and agreements are properly organized, executed documents are maintained in the appropriate files, and required documentation is complete.
Tracks incoming contracts and agreements for completeness and consistent content.
Verifies key information including parties, dates, signatures, and required documentation, and brings inconsistencies or irregularities to the attention of the Paralegal.
Assists in coordinating the contract review and execution process as directed by the Paralegal.
Maintains records of contract status, monitors contract terms and renewal dates, and assists in ensuring agreements remain current and properly documented.
Maintains organized records of contract documentation, legal files, and related correspondence to ensure files are accurate, complete, and readily accessible.
Prepares correspondence, memoranda, reports, schedules, and other administrative documentation as directed by the Paralegal in support of the Office of General Counsel.
Assists with administrative coordination between the Office of General Counsel, internal departments, and external contacts regarding contracts and legal documentation as directed by the Paralegal.
Performs additional administrative and clerical duties as assigned by the Paralegal or General Counsel to support the efficient fulfillment of the Office of General Counsel’s duties and responsibilities.