Legal Assistant/Paralegal

Bonhams•New York, NY

4d•Onsite

About The Position

We are seeking an exceptionally organized, intellectually curious, tech-savvy Legal Assistant/Paralegal. Based in New York, this role will support the General Counsel and work with the Staff Counsel within our established legal team. The ideal candidate will possess sharp focus and a track record of mastering new software tools. You will investigate and integrate legal matter management and automation tools. The successful candidate will exhibit sound analytical thinking and bring projects to fruition. Our team operates within the vibrant environment of an international auction house, handling an unusually diverse array of legal matters. This position offers an unparalleled opportunity to be part of a legal team at the forefront of the auction industry.

Requirements

Bachelor’s degree with outstanding academic credentials and/or corporate legal experience.
High proficiency in Microsoft Office Suite and PDF creation tool(s) is required.
Experienced in business entity maintenance, developing and implementing controls and processes, and coordinating transactional documents with attention to detail.
Ability to manage tasks independently, prioritize competing demands, and work soundly under pressure without compromising quality.
Strong work ethic, analytical reasoning and collaborative skills.
Exemplary personal and professional integrity with a keen grasp of the importance of confidentiality and discretion.
Strong computer technical skills and ability to learn new software.
Meticulously organized, remarkably accurate, detail-focused, and process-driven.
Intellectually curious, enjoy learning new skills and solving puzzles - especially as applies to software and technology.
In your element working closely with a small team, diligent, and want to learn the “why” and build institutional knowledge.
Motivated to take ownership of responsibilities.
Results-oriented creative thinker and analytical problem-solver.

Nice To Haves

Experience in the following areas is a plus, corporate governance; regulatory compliance; business licensing.
Experience with the following software, tools and/or databases is a plus: PandaDoc/DocuSign, contract/legal matter management software, document management and contract automation tools, CSC/CT, Lexis/Westlaw, PACER.

Responsibilities

Responsible for Regulatory Tracker, including maintaining a portfolio of entity qualifications and federal, state and local operational and occupational business licenses and permits.
Prepare and file annual reports, foreign qualifications, license/permit applications and renewals, and routinely handle licensing and permitting matters.
Maintain legal entity governance documentation.
Conduct legal research on a variety of federal and state regularity matters relevant to multi-state and cross-border auction business and operations.
Identify and implement new software tools and processes for matter intake and document automation for business users.
Develop checklists and workflows for compliance and commercial matters.
Organize and maintain the legal department library, including company policies, corporate records, commercial forms, and reference files.
Update legal department template documents and maintain department trackers.
Provide administrative support to the legal department.
Assist in the preparation and drafting of basic legal documents and correspondence.
Word processing edits to documents from both specific and conceptual comments.
Work with attorneys and specialist departments to collect and analyze documentation for transactions, document productions, investigating claims and dispute resolution.
Perform legal and basic research, summarize findings and issues, and assist with matter management.

Benefits

Excellent medical, dental and vision insurance – HMO, EPO, PPO with FSA and HSA
20 days paid time off (PTO)
12 paid holidays and holiday break from Christmas to New Years Day
16 weeks fully paid parental leave and flexible work arrangements
401(k) retirement plan with company contribution
Life insurance with AD&D
Short- and long-term disability
Paid cellphone and data service determined by level
Tuition reimbursement
Commuter benefits (transit and parking)
Employee assistance program (EAP)
Professional development: free online training and expansive content library
Employee resource groups: social club, diversity committee, mentorship program
Sponsored socials: annual staff art exhibition, annual summer and holiday parties, monthly birthday treats, weekly breakfast