Legal Administrative Assistant

Ballard Spahr•Cherry Hill, NJ

8d•$75,000 - $85,000•Hybrid

About The Position

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr is excited to announce an exciting opportunity for a skilled Legal Administrative Assistant (LAA) to enhance our dynamic Litigation department in the New Jersey office. If you possess strong technical and administrative expertise, this could be the perfect fit for you! Join a collaborative team of LAAs dedicated to supporting our timekeepers and managing overflow responsibilities. Enjoy a flexible hybrid work schedule, allowing you to thrive both in the office and remotely, with an enticing 3 days a week onsite, in the New Jersey office.

Requirements

This position requires a minimum of 5 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Must be familiar with the rules, procedures, and filing requirements of New Jersey state, federal and appellate courts, e-filing, and the daily operations of a commercial and environmental litigation practice.
The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients.
The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Nice To Haves

Experience supporting attorneys in litigation is preferred.
Experience with document management, time and billing systems a plus.

Responsibilities

Prepare documents for state, federal, and appellate court filings, and e-file in various state, federal, and appellate courts.
Maintain and process case information and manage the progression of cases to final disposition.
Create electronic files, prepare and process correspondence, memoranda, and complex legal documents, and perform other administrative functions.
Create new client intake forms and maintain client files, using the firm's electronic records management system.
Maintain schedules and calendars, manage domestic and international travel arrangements, conduct dictation, and update contacts.