Legal Administrative Assistant

Haynes and Boone, LLP

2d • $85,000 - $110,000 • Hybrid

About The Position

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes Boone’s Orange County office serves California’s leading technology industries and supports the firm’s coast-to-coast capabilities. The office features strong intellectual property, corporate and litigation practices, including patent, securities, insurance coverage and labor and employment matters. Many of our lawyers hold technical or engineering degrees, enhancing their ability to serve innovation-driven clients. Our team is recognized in leading legal publications such as Best Lawyers in America, IAM Patent 1000 and Managing IP. We are committed to fostering an inclusive workforce and seek highly motivated professionals who value collaboration and respect. The Legal Administrative Assistant performs full administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. This role also requires an understanding of both litigation and transactional practices.

Requirements

• Must have a minimum of three years’ litigation experience.
• Mid- to large-sized law firm experience preferred.
• Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing.
• The legal administrative assistant should possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
• Working knowledge and experience with the Firm’s technology and applications strongly preferred.
• Prior experience with handling expense reports, client bills, and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred.
• Prior experience supporting more than one attorney is required.
• The legal administrative assistant must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
• The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation.
• Strong phone etiquette, attention to detail and follow through skills are required.
• Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
• Must be highly organized and able to successfully multi-task and meet set deadlines.
• Strong customer service, ability to be flexible and work effectively as part of a team is required.
• The legal administrative assistant should possess a high school diploma or equivalent.

Nice To Haves

• Two years of college or equivalent preferred but not required.
• A paralegal certification from an ABA approved school or comparable experience is a plus.

Responsibilities

• Provide proactive, day-to-day support to multiple attorneys—both partners and associates—in a busy litigation practice
• Draft, format, revise, and finalize a variety of legal documents, including pleadings, discovery, correspondence, and shell templates
• Handle electronic filing in both state and federal courts, including California Superior and U.S. District Courts
• Manage attorney calendars and monitor court deadlines using docketing software
• Prepare and organize materials for depositions, hearings, trials, and other key litigation events
• Coordinate service of process, court filings, messenger deliveries, and other time-sensitive tasks
• Assist with administrative support, including expense reports, time entry, travel arrangements, and document management.
• Assist summer associates, visiting attorneys and attorneys needing back-up or special project assistance
• Perform other related duties as needed or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees