Legal Administrative Assistant

Ropes & Gray • Los Angeles, CA

3d • $69,500 - $100,800 • Hybrid

About The Position

The Legal Administrative Assistant provides comprehensive administrative and operational support to associates, senior members of business support, and the wider legal team. This role serves as a key resource for overflow support to Legal Executive Assistants during periods of high demand, while also fulfilling critical responsibilities in meeting logistics and front of house coverage. The successful candidate will be a highly organized, proactive professional who thrives in a fast-paced legal environment and is committed to delivering exceptional service.

Requirements

• Strong organizational and time-management skills, with the ability to prioritize effectively across multiple tasks and stakeholders.
• A flexible and collaborative approach, a willingness to take on varied responsibilities, and a commitment to maintaining confidentiality in all aspects of the role.
• Minimum of 3 years of administrative experience in a law firm or professional services environment

Nice To Haves

• Experience with legal document preparation, timekeeping systems, and expense management preferred
• Prior reception, guest services, or hospitality experience is a plus

Responsibilities

• Provide day-to-day administrative support to associates and senior members of business support across the organization.
• Establish trusted working relationships with associates and business support personnel, enabling them to confidently delegate non-billable administrative tasks and focus on substantive, client-facing work.
• Enter, edit, and manage daily timekeeping entries, as well as supporting the clean-up of diary entries in accordance with client guidelines and transferring time to appropriate matters as necessary.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation, and will process invoices and expense reports, reviewing submissions for accuracy, ensuring correct coding, and resolving discrepancies in a timely manner.
• Manage and coordinate logistics for meetings, events, and special projects, as well as providing general administrative support including photocopying, scanning, filing, and document management.
• Collaborate with other departments and team members on various projects and initiatives as assigned, and will assist with managing correspondence, preparing and formatting documents, and maintaining filing systems, both electronic and physical.
• Provide reliable and responsive overflow support to Legal Executive Assistants during periods of peak activity, staff absences, or other occasions where additional capacity is needed.
• Provide hands-on support for larger or high-profile meetings, conferences, and events. This includes assisting with room configuration and set-up to accommodate specific presentation or seating requirements, coordinating enhanced catering arrangements, and overseeing other logistical details to ensure these events run seamlessly.
• Provide front of house coverage during breaks, absences, or other periods when primary reception staff are unavailable. This includes greeting and directing visitors, managing incoming calls, coordinating courier and mail deliveries, and ensuring that the reception and common areas are maintained to a professional standard at all times.

Benefits

• Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members.
• The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture.
• this role is eligible for a discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees