Legal Administrative Assistant

Whitley Penn•Fort Worth, TX

11h•Onsite

About The Position

Whitley Penn, a leading CPA and consulting firm, is seeking a dedicated individual who excels at meeting deadlines and demonstrates strong attention to detail and accuracy, all while maintaining a positive attitude. The ideal candidate will be professional, adaptable, punctual, and reliable, supporting our fast-paced and detail-driven litigation support team. A paralegal degree or certificate is required. This is a full-time, exempt position within the Forensic & Litigation Services Department, located in Fort Worth. It is a fully in-office position with a general work schedule of Monday – Friday, 8 hours/day between 8am to 5pm, with overtime as needed. Whitley Penn is one of the most distinguished and fastest growing public accounting firms in Texas, promoting collaboration, an open-door policy, and encouraging entrepreneurial thinking. Employees learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together.

Requirements

Minimum 2+ years of litigation support experience
Paralegal degree or certificate required
Associate or bachelor’s degree required
Team player with excellent interpersonal skills and good judgement
A demonstrated aptitude for dealing with a variety of situations and people
Ability to multitask, work at a fast pace, and meet critical deadlines
Strong organizational skills and attention to detail
Must possess excellent typing and grammatical skills, as well as strong analytical and demonstrated effective verbal, written, and listening skills
High degree of proficiency with business and communications software including Adobe Acrobat, Word, Excel, PowerPoint, and Outlook
Able to quickly learn other software and database programs as needed
Capable of maintaining strict confidentiality

Nice To Haves

Experience in accounting or finance environment is strongly preferred

Responsibilities

Manage a docket log with multiple deadlines for the litigation support department
Manage incoming/outgoing correspondences with law firms to ensure deadlines are calendared and met
Communicate with clients and law firms regarding discovery requests
Manage appointment calendars, travel arrangements, expense reports, and assist partners with other deadlines
Conduct new client phone screening, coordinate conference calls, and update clients and lawyers on status of cases
Organize and maintain case files, both in paper and electronic format, ensuring files are maintained accurately and easy to access
Coordinate with clients and attorneys to schedule meetings, assist with communications. and dispatch documents to law firms
Prepare mediation and trial binders for partners
Bates label documents as requested
Proofread reports for accuracy, correct grammar/punctuation, and issue final documents/reports
Schedule regular and special meetings; prepare and distribute agendas and pre-meeting materials, record and route minutes, and coordinate room, audio visual, and food arrangements