Legal Administrative Assistant

Carlton Fields•Tampa, FL

About The Position

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries. Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must be flexible, proactive, have excellent organizational and communication skills, strong team player skills, proficiency in using Microsoft Word, Excel, Outlook, and PowerPoint; iManage experience (or familiarity with a document management system) is a plus. The ability to multi-task and prioritize tasks based on business needs is essential. Ideal candidates should also possess strong technology skills with the ability to learn new programs quickly. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs. Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [email protected]. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Requirements

Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation.
Qualified candidates must be flexible, proactive, have excellent organizational and communication skills, strong team player skills, proficiency in using Microsoft Word, Excel, Outlook, and PowerPoint
The ability to multi-task and prioritize tasks based on business needs is essential.
Ideal candidates should also possess strong technology skills with the ability to learn new programs quickly.

Nice To Haves

iManage experience (or familiarity with a document management system) is a plus.

Responsibilities

Coverage for Legal Administrative Assistants when out of the office
Coverage for the Receptionist as needed; perform reception job duties
Supporting assigned attorneys with preparing, revising, and proofreading legal documents
Scheduling and calendaring Court appearances and depositions
E-filing documents with Federal and Florida State Courts
Attorney time entry and client billing
Preparation and submission of new client business intake and conflicts checks
Schedule attorney travel, appointments, and meetings
Update attorneys’ calendars and contact lists
Assist with LAA overflow work