Legal Administrative Assistant

Garfinkel Immigration Law Firm•Charlotte, NC

About The Position

Garfinkel Immigration Law Firm is currently seeking a Legal Administrative Assistant. The primary responsibilities of this role include: Garfinkel Immigration is one of the largest business immigration practice groups in the Carolinas. Business Immigration Law is a specialized area of law related to assisting employers with global visa solutions, offering immigration strategy for foreign-owned companies and assisting clients with workforce compliance issues. We represent foreign companies, Fortune 500 U.S. companies and small businesses in a diverse array of industries. We also represent individuals with complex family-based immigration and citizenship matters. The firm is dedicated to making a positive impact through pro-bono work, service projects, and by giving back via the Garfinkel Charitable Fund, which returns a portion of our profits to nonprofit organizations in the local community and nationally that reflect our core values of corporate social responsibility. Garfinkel Immigration is an employee-first firm that values the individual differences and work-life balance. We are a highly collaborative and cohesive team, and our staff have direct access to some of the top professionals in our legal sector. We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion for all our employees. Garfinkel Immigration Law Firm is conveniently located in Charlotte's SouthPark area. We offer competitive compensation and comprehensive benefits, including:

Requirements

Bachelor's degree preferred or equivalent combination of education and experience.
0-2 years' administrative experience, ideally in a law firm or professional services.
Strong Microsoft Office skills, including Outlook e-mail and calendar features, Excel, and Word.
Experience with office equipment, including multi-function copier/printers/scanners, fax machines, postage machines, laser/color/label printers.
Strong attention to detail and follow-through skills.
Excellent written and oral communication skills.
Strong interpersonal skills and ability to work easily with a wide variety of individuals.
Well-organized and have ability to meet established deadlines.

Nice To Haves

Spanish proficiency or fluency strongly preferred.

Responsibilities

Assemble documents for filing, ensuring that all procedural requirements for filing cases are met.
Provide legal and administrative support to the Business Manager, attorneys, and legal teams.
Provide broad office support, including mail processing, document preparation/assembly, and data entry.
Update and communicate changes through case management system.
Greet and interact with visitors to the office, and communicate with clients or vendors via phone or email.
Coordinate facilities support services, including telephone, maintenance, security, and equipment support, as needed. Operate/troubleshoot office equipment, including multi-function copier/printers/scanners, fax machines, postage machines, and laser, color, and label printers.
Stock office supply items when necessary.
Perform in-office catering set-up and tear down, and ensure break room is stocked and tidy.