Legal Administrative Assistant

Carlton Fields • Tampa, FL

8d

About The Position

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries. Carlton Fields is seeking Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 2 years of experience as a legal administrative assistant with experience in corporate litigation. Qualified candidates must be proactive, flexible, have excellent organizational and communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems. The ability to multi-task and prioritize tasks based on business needs is essential. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs. Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [email protected]. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Requirements

• minimum of 2 years of experience as a legal administrative assistant with experience in corporate litigation
• proactive
• flexible
• excellent organizational and communication skills
• proficiency in using Microsoft Word, Excel, Outlook and PowerPoint
• experience with electronic document management systems
• ability to multi-task and prioritize tasks based on business needs is essential

Responsibilities

• Assist attorneys in preparing, proofreading and revising legal documents
• Coordinate conferences, meetings and appointments for lawyers and clients
• Experience handling corporate filings, including SEC filings and research utilizing EDGAR
• Submission of new business intake and conflicts checks
• Time entry and client billing
• Maintenance of files and records
• Completion and submission of attorneys’ expense statements and check disbursement requests for invoices.
• Scheduling travel, appointments and meetings
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when needed

Benefits

• medical, dental, and vision insurance as well as life, accident, and disability insurance plans
• 401(k) retirement benefits
• commuter benefits
• well-being programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees