Legal Administrative Assistant

The Kinetic Group•Anoka, MN

15d•$32 - $44•Onsite

About The Position

The Kinetic Group is a world leader in the design, manufacturing, and distribution of small caliber ammunition under the iconic brands B&P, CCI, Federal Premium, Fiocchi, HEVI-Shot, Remington and Speer. We have domestic ammunition manufacturing facilities in Minnesota, Idaho, Arkansas, and Missouri, and service law enforcement, government agencies and sporting enthusiasts throughout the world. Today, The Kinetic Group is a part of the Ammo+ division of The Czechoslovak Group (CSG), which holds a diverse portfolio of companies in the defense, security, automotive, aerospace and rail industries. The Legal Administrative Assistant provides comprehensive administrative and operational support to the Legal, Compliance, HR, and related corporate functions, ensuring efficient coordination of daily activities and critical business processes. This role supports governance, corporate recordkeeping, compliance initiatives, and internal stakeholder communication while maintaining high levels of accuracy, confidentiality, and professionalism. This position reports to the Sr. Manager of Corporate Compliance Legal and is based out of our Anoka office.

Requirements

Associate’s degree in Legal Studies, Business Administration, Compliance, or related field (or equivalent experience)
4–6 years of experience in an in‑house legal, compliance, or corporate legal operations role
Working knowledge of corporate legal and compliance programs
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with travel, booking and expense software
Active Notary Public commission in the state of Minnesota required
Ability to work independently with minimal supervision
Strong organizational, prioritization, and deadline‑management skills
High attention to detail with a quality‑control mindset
Clear, professional written and verbal communication
Sound judgment, discretion, and integrity
Collaborative and solutions‑oriented approach
Discretionary and mindful of confidentiality

Responsibilities

Manage calendars for legal, HR, and other functions, as requested, arrange travel, process expense reports and coordinate meetings.
Plan, coordinate, and support company and departmental events, including meetings, trainings, and corporate functions.
Provide support to the marketing team with arranging travel, expense reports and processing no charge orders
Review, format, and proofread internal legal and compliance documents, such as corporate resolutions, policies, and correspondence
Help manage corporate records, assist with entity formations, annual report filings and regulatory deadlines
Support governance activities, including preparation for the board meetings and provide support to the members of the board
Maintain and enhance legal and compliance templates, forms, and standardized documentation
Administer components of the corporate compliance program by gathering documents for due diligence/screening and help with visitor management.
Coordinate outside counsel onboarding and documentation
Review and process legal invoices
Serve as a trusted liaison between legal/compliance and internal stakeholders
Coordinate meetings, prepare agendas, document action items, and follow up on deliverables
Handle ordering and stocking of office supplies and help with shipping and creating labels (FedEx, USPS, UPS)
Handle sensitive and confidential information with discretion and sound judgment
Identify and escalate potential compliance risks, gaps, or process issues
Ensure adherence to privacy, data protection, and ethical standards
Responsible for notarizing legal and business documents, including affidavits
Sort and deliver mail for legal, compliance and HR teams
Track and manage attorney Continuing Legal Education, State Bar compliance and license renewals, professional organization memberships