Legal Administrative Assistant / Receptionist
About The Position
Are you dependable, proactive and professional? Does your exceptional customer service, high work standards and laser focused attention to detail set you apart? Look no further… Sheehan Phinney is for you! Sheehan Phinney is hiring a Legal Administrative Assistant / Receptionist to support our Boston, MA location. Are you a top-notch legal assistant who enjoys wearing many hats and is always on top of their game? In addition to providing a high caliber of legal assistant expertise this role requires a savvy, service-oriented, polished professional who will also be the Boston office Receptionist. Must enjoy performing a wide variety of responsibilities including office administration, receptionist tasks and all of the details that make an office run seamlessly. Additional responsibilities include greeting/routing callers and visitors, scheduling and maintaining appointments and meetings (and ensuring deadlines are met), answering questions and addressing issues, processing cold calls, and following internal policies and intake procedures, preparing/revising and scanning documents such as correspondence, pleadings, forms and agency filings. Prepares for and assists with court or administrative hearings, meetings, depositions, mediations and seminars. Meeting support (including food and beverage needs), keeping track of staff members' whereabouts and availability, mail, stocking/maintenance of supplies and equipment and some cleaning along with other tasks as assigned.
Requirements
- Knowledge of legal terminology and the ability to apply it correctly
- Service Orientation - proactively looks for ways to help people
- Presents professionally, positive attitude and high ethical standards
- Excellent telephone etiquette
- Clear and concise verbal and written communication skills
- Active listening skills
- Maintains confidential information
- Strong administration skills and the ability to operate in a fast-paced environment
- Ability to prioritize, multitask and work efficiently while using good judgment
- Strong attention to detail
- Strong organizational skills and initiative
- Ability to work independently as well as in a team setting
- Bachelor’s degree or equivalent with 5 or more years of legal assistant experience working in a professional office environment required.
- Strong typing skills and proficiency with MS Office Suite and document management software.
- Proven ability to operate with discretion and tact.
Nice To Haves
- Notary preferred.
Responsibilities
- Greeting/routing callers and visitors
- Scheduling and maintaining appointments and meetings (and ensuring deadlines are met)
- Answering questions and addressing issues
- Processing cold calls
- Following internal policies and intake procedures
- Preparing/revising and scanning documents such as correspondence, pleadings, forms and agency filings
- Prepares for and assists with court or administrative hearings, meetings, depositions, mediations and seminars
- Meeting support (including food and beverage needs)
- Keeping track of staff members' whereabouts and availability
- Stocking/maintenance of supplies and equipment and some cleaning along with other tasks as assigned
Benefits
- health, dental, life, and disability insurance
- retirement plan
- paid time off and 13 firm holidays per year
- tuition reimbursement
- commuter stipend
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
