Leave Administration Specialist (Contract) (New York, NY, US)

Colgate-Palmolive Company•New York, NY

54d•$40 - $45

About The Position

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all. The Leave Administration Specialist (Contract) reports to the Leave Administration Manager and supports the Manager in fostering a supportive work environment where employees can balance their professional and personal lives. This role focuses on the day-to-day administration and coordination of all types of leaves such as disability, parental, FMLA, accommodations, and military. It requires strong attention to detail, proficiency with technology solutions, and effective coordination with internal stakeholders and external vendors. The ideal candidate will have a strong background in absence administration and disability management.

Requirements

Bachelor's degree in Human Resources, Business Administration, or related field
3+ years of experience in leave of absence management or a related field (ex. disability management)
Expertise in using technology solutions for leave administration
Knowledge of relevant laws and regulations related to leave and disability management

Nice To Haves

Strong individual contribution and collaborative skills
Excellent communication and interpersonal skills
Ability to handle sensitive and confidential matters with discretion
Ability to manage multiple priorities and work in a fast-paced environment

Responsibilities

Vendor Collaboration: Partner with Leave Technology and Disability vendors to manage cases and resolve issues.
Employee Experience: Engage with employees to support them throughout the leave process.
Escalation Management: Resolve routine Disability, Leave, ADA, and Leave Technology portal issues; escalate complex cases to the Manager.
Administrative Practices: Collaborate with the disability vendor and stakeholders (HRBPs, People Relations, Payroll, Legal) to ensure proper administrative procedures.
Processes: Implement new processes for efficiency; facilitate system integrations (disability, payroll, timekeeping, HRIS) for data accuracy; address deviations with stakeholders.
Case management: Review leave requests (FMLA, STD/LTD, parental, medical, military, ADA); verify eligibility and documentation using the leave management system; send and track notices/forms; manage case lifecycle (open, update, close).
Employee Guidance: Clearly explain leave policies, rights, and timelines; provide checklists/next steps; set certification reminders; serve as an empathetic contact; advise on maternity/parental leave pre-emptively.
Compliance and Documentation: Ensure compliance with federal, state, and local laws (e.g., FMLA, ADA, PFL) and company policy; maintain accurate records and audit trails; monitor deadlines.
Coordination with Stakeholders: Partner with HRBPs/managers on eligibility, staffing, and return-to-work; maintain accurate data in HRIS/leave/benefits systems; coordinate with Payroll on pay impacts/deductions; liaise with TPAs and insurers.
Return-to-Work and Accommodations: Manage fitness-for-duty/release documentation; coordinate transitional duties, reduced schedules, or ADA accommodations; maintain accurate approval/denial records; coordinate return-to-work dates with HRBPs.
Coordinate Claims and Benefits: Integrate Workers' Compensation claims with concurrent leave programs (STD, FMLA).
Prevent Overpayment: Review benefit payments across sources to prevent overpayments and ensure accurate claims processing.

Benefits

Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements.
Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year).
Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

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