Leave Administration Specialist
About The Position
Sun Country Airlines is seeking a Leave Administration Specialist to ensure accurate internal processing and communication for employee leaves administered by a third-party vendor. This role updates scheduling systems, coordinates with payroll, and ensures compliance with federal, state, and collective bargaining agreement (CBA) requirements. The Leave Specialist acts as the liaison between HR, operations, and payroll to maintain seamless leave administration and proper pay handling. While core hours are Monday – Friday, 8 am to 5 pm, weekend availability for any urgent leave/pay needs may be requested.
Requirements
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- 2+ years of experience in leave administration or HR operations.
- Familiarity with collective bargaining agreements and union environments.
- Proficient in Microsoft Office and HRIS systems; experience with AIMS preferred.
- Strong organizational and time management skills; ability to manage multiple priorities.
- Excellent communication and problem-solving skills.
Nice To Haves
- Knowledge of payroll processes and coordination.
- Experience with airline operations and crew scheduling systems.
- Understanding of ADA and accommodation processes.
Responsibilities
- Process approved leaves in accordance with federal and state regulations, CBAs, and company policies.
- Update employee schedules and leave status in AIMS (crew scheduling system for pilots and flight attendants).
- Communicate leave status to all relevant stakeholders, including scheduling, payroll, and department leaders.
- Ensure employees are paid accurately during leave periods; work closely with payroll to resolve discrepancies.
- Serve as the internal point of contact for leave-related questions and coordinate with the third-party administrator as needed.
- Maintain accurate records of leave transactions and generate reports for HR leadership.
- Monitor compliance with CBAs and collaborate with union representatives when necessary.
- Support return-to-work processes, including schedule adjustments and notifications.
- Stay informed on changes in leave laws, CBAs, and company policies; recommend updates as needed.
- Other duties as assigned by management.
Benefits
- Comprehensive benefit package including dental and vision PPO and high-deductible health plans
- Health savings accounts (HSA and FSA)
- Dependent Care
- Starting day one free standby and discounted travel privileges for employees, family, & friends
- 401(k) match
- Paid Time Off
- Paid holidays
- Life and AD&D Insurance
- Employee Assistance Program including counseling for employees and their family
- Fitness incentive and Stop Smoking Support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
