Leave & Accommodations Specialist

K2 Services • Chicago, IL

5d • $75,000 - $85,000

About The Position

We are seeking a highly experienced Leave & Accommodations Specialist to lead and manage our end-to-end leave of absence and ADA accommodation programs. With a workforce spanning across the U.S., the ideal candidate will possess deep expertise in navigating the complex intersection of FMLA, ADA, and a rapidly evolving landscape of state-specific paid and unpaid leave laws. You will serve as the subject matter expert, ensuring compliance while providing a compassionate, "human-first" experience for employees during critical life events.

Requirements

• Exceptional understanding of standard payroll processes, including tax regulations and compliance requirements.
• Proficient in payroll and benefits software applications, preferably Workday, or similar platforms.
• Strong analytical and problem-solving skills, with keen attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees and vendors.
• High level of integrity and discretion when handling sensitive employee information.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Minimum of 5+ years of dedicated experience in Leave of Absence (LOA) and ADA administration in multiple states.
• Mastery of FMLA, ADAAA, HIPAA, and USERRA. Deep familiarity with the coordination of benefits between state-paid leaves and company disability (STD/LTD) plans.
• Proficiency with HRIS platforms (e.g., Workday) and leave management modules or third-party portals.

Nice To Haves

• Bachelor’s degree in Human Resources or a related field preferred.

Responsibilities

• End-to-End Case Management: Manage the full lifecycle of all leave types, including FMLA, Military, Jury Duty, and Company-Specific leaves, for a national population and partner with our new Leave vendor to maintain a compliant program.
• ADA Interactive Process: Lead the interactive process for disability accommodations under the ADA/ADAAA and collaborating with managers to determine reasonable accommodations.
• Compliance & Multi-State Expertise: Maintain an up-to-the-minute understanding of state-mandated disability and paid family leave programs (e.g., CA-PFL, NY-PFL, WA-PFML, etc.) and ensure all filings and notices meet statutory deadlines.
• Policy Development: Audit and refine leave policies to ensure they remain competitive and compliant with federal, state, and local ordinances.
• Stakeholder Partnership: Act as the primary liaison between employees, people leaders, HR Business Partners, and third-party administrators (TPA).
• Data Integrity & Reporting: Maintain accurate records in the HRIS; generate regular reports on leave trends, durations, and impact on workforce planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level