LEASING ADMINISTRATIVE ASSISTANT

Bear Property Management•Milwaukee, WI

About The Position

This position is part-time and is primarily responsible for answering and fielding phone calls, greeting customers and guests, and performing various types of data analysis. Supports the Area Managers by coordinating leasing activity and processing rental applications. Follows up with applicants and communicates negotiations as needed.

Requirements

High School Degree or equivalent
Two to four years related experience or equivalent
Excellent written and oral communication skills
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Acute attention to detail
Working knowledge in Microsoft Office suite, Craigslist, and Facebook
Proven ability to handle multiple projects and meet deadlines
Strong interpersonal skills
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgement with the ability to make timely and sound decisions

Responsibilities

Answers phones and directs to proper personnel
Provides information on our rentals to callers and visitors
Set, confirm, and follow up on showing appointments for our listed units
Solicits the waiting list with new units that become available for lease. Prepares customized emails based on the parameters of units that are available
Communicates with applicants regarding application status.
Provides accurate information on our rentals to callers and visitors.
Ensure guest cards are complete, entered into AppFolio and follow up is completed for all prospects.
Accumulates traffic information from various sources and prepares a consolidated report.
Audits tenant files
Provides clerical support to the office staff as needed
Assists the Manager by accumulating leasing and traffic information by preparing consolidated reports as well as other duties as needed
Assists the Property Manager as needed