LEASING ASSISTANT

American Pacific Mortgage • Roseville, CA

40d • Hybrid

About The Position

The Lease Assistant supports the leasing team by managing lease-related administrative tasks and maintaining accurate documentation. This role supports the Lease Administrator position to ensure timely and accurate processing of lease agreements, renewals, and amendments for APM’s national portfolio of office space.

Requirements

• High school diploma or equivalent; associate or bachelor's degree in Business, Real Estate, Finance, or related field preferred.
• 1-3 years of experience in leasing, real estate, mortgage, or administrative roles.
• Familiarity with lease contracts, property management, or mortgage documentation
• Experience with lease management or CRM systems
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (especially Excel and Word).
• Excellent attention to detail and communication skills.
• Knowledge of lease abstraction and key financial lease terms.
• Understanding of regulatory compliance in mortgage or real estate operations.
• Ability to multitask in a fast-paced, deadline-driven environment.

Responsibilities

• Monitor, process, and appropriately route all emails received in the Corporate Services inbox daily.
• Assist in preparing, reviewing, and tracking lease documents including lease agreements, renewals, amendments, and terminations.
• Maintain and accurately update lease records in the Visual Lease software system (VL) and Mortgage Operations Center (MOX).
• Maintain certificate of insurance (COI) tracking to ensure offices are appropriately insured.
• Communicate with clients, landlords, and vendors regarding lease terms, documentation status, and deadlines.
• Monitor critical lease dates and generate reports for upcoming renewals or expirations.
• Liaise with legal, finance, and property management teams as needed to assist in the resolution of lease discrepancies.
• Maintain data accuracy and support documentation as required.
• Other administrative duties or special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED