Lease Administrator

Avison Young•Chicago, IL

4d•$50,000 - $65,000

About The Position

Our Story Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together. Overview As a Lease Administration Associate at Avison Young, you will support the day-to-day administration of commercial lease agreements within our Occupier Services Lease Administration team. This role focuses on ensuring accuracy and consistency across lease data, from abstraction and system entry through to supporting billing and collections processes. It is well-suited for a detail-oriented and organized individual with a foundational understanding of commercial real estate who is looking to develop their skills in a structured, fast-paced environment. The base salary is aligned with market data and is estimated between $50,000 to $65,000 with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity. What Success Looks Like Lease data is consistently accurate, complete, and maintained in alignment with established standards. Critical dates and lease obligations are proactively tracked with no missed deadlines. Rent charges and supporting data are reviewed accurately with minimal corrections required. Issues are identified early and resolved efficiently with appropriate escalation when needed. Internal stakeholders and clients receive timely, clear, and reliable responses.

Requirements

High school diploma or equivalent required; Bachelor’s degree in Real Estate, Finance, Business, or a related field preferred.
2–3 years of relevant experience, preferably in commercial real estate, lease administration, or property management.
Proficiency in Microsoft Office Suite, particularly Excel, with the ability to perform calculations (e.g., percentages, escalations).
Strong attention to detail with a high level of accuracy in data entry and documentation.
Excellent organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills with a professional, client-focused approach.
Self-motivated and able to work both independently and as part of a team.

Nice To Haves

Experience with lease administration or property management systems (e.g., CoStar, Leasecake, Corom, MRI/ProLease, Tango, TRIRIGA) preferred.

Responsibilities

Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, critical dates, and obligations.
Maintain organized and up-to-date lease documentation and records to support data integrity and accessibility.
Support rent administration processes, including review of tenant charges in accordance with lease terms.
Partner with accounting to track accounts receivable and assist with rent collection follow-up as needed.
Monitor lease requirements, including critical dates, expirations, and options; proactively flag key events.
Generate standard lease administration reports (e.g., rent rolls, critical date tracking, occupancy reporting).
Perform quality control reviews to ensure lease data accuracy and compliance with established standards.
Support onboarding and transition of accounts, including data validation and issue resolution.
Analyze lease data and documentation to identify discrepancies and resolve routine and moderately complex issues.
Respond to lease-related inquiries from internal stakeholders and tenants in a timely and professional manner.
Contribute to team performance through accuracy, timeliness, and adherence to established processes.
Perform additional responsibilities as assigned.