Leadership Assistant

DPR•San Francisco, CA

1d•$80,000 - $100,000

About The Position

DPR Construction is a unique technical builder with a passion for results. Ranked in the top 50 general contractors in the country since 1997, we are a national commercial contractor and construction manager that has grown with our customers by delivering measurably more value. As an employee-owned organization that relies on the contributions of the whole, DPR places a premium on finding and developing the right people. We want individuals who share our core values and demonstrate a true passion for what they do in the office or field. Good judgment and sense of humor also a plus. T he Design to Build Team is seeking a Leadership Assistant . Our ideal candidate will have excellent writing and communication skills, exhibit excellent attention to detail and exemplifies DPR’s four core values—integrity, uniqueness, enjoyment and ever forward. The ultimate responsibility of this role is to create additional bandwidth and capacity for our DPR Leadership Team Members. This role will be responsible to identify (eventually predict ) and perform (eventually remove ) administrative and process-oriented activities. This is a trusted role that will require discretion and implied confidentiality.

Requirements

Professional written and verbal communication.
5+ years supporting C-Level executives.
Experience planning both domestic and international travel.
Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc ) .
Proficient with expense reporting software, preferably Concur.
Exceptional attention to detail, organizational and time management skills.
Ability to problem solve , ask questions, identify issues.
Ability to work independently and take ownership of role and responsibilities.
Ability to remain flexible in the face of changing deadlines, travel plans and calendars.
Ability to maintain discretion and strict confidentiality.
Ability to anticipate needs and show a high level of initiative.

Nice To Haves

Strong Powerpoint skills are preferred.
Experience working in an A/E/C industry a plus.

Responsibilities

Coordinate complex domestic and international travel arrangements including flights, transportation and lodging and maintain updated itineraries.
Manage all aspects of a busy and changing calendar by coordinating meetings, conference calls and events.
Coordinate with Regional Event Planner regarding leader’s appointment logistics , meeting spaces and catering.
Coordinate with other executive assistants and ensure an in depth collaboration and information exchange. Also coordinate with office managers, as needed.
Prepare materials in support of meetings, conference calls, presentations and reports.
Prepare and process expense reports using Concur.
Facilitate professional and consistent communication with all necessary teams, both internal and external.
Attend L eadership T eam and other relevant meetings.
Maintain action items lists for L eadership T eam meetings and Leaders hip.
Professionally remind, and push people to get their items done with support of leadership .
Organize and maintain team files.
Organize pre-reads and presentation materials.
Setting up large group meetings w hile organizing multiple busy schedules in different times zones across the company .
Conserve leader’s time and resources by anticipating needs and acting as a gatekeeper.
Create and maintain organized meeting minutes and follow up action items.
Operate as an extension of the Regional Leaders, and support the engagement with the Regional Leadership Team.
Provide personal administrative support as needed.
Perform ad hoc duties as requested.
Manage leader’s email by prioritizing response and drafting communication on their behalf.
Research industry information, statistics, etc.