Lead Shuttle & Supply

Allen Marine Inc•Sitka, AK

12d

About The Position

This position assists with ordering, inventory management, and record-keeping of tour supplies and retail goods. This job contributes to the success of Allen Marine Tours by ensuring that all vessels have the necessary supplies and merchandise to conduct the highest-quality excursion for our guests. The Supply and Retail Lead assists with maintaining and managing inventory. This role involves placing regular orders with our local and national vendors, processing invoices, and reconciling sales information of retail goods. This role works closely with both the Food & Beverage and Operations departments, coordinating the receipt and delivery of supplies to their proper destinations.

Requirements

Valid US driver’s license and a clean driving record.
Must have previous experience with inventory control, including stocking supplies and merchandise
Must be proficient in the use of a variety of computer programs, including Word and Excel
Must be able to work independently, while operating effectively as part of a team
Must be well-groomed, courteous, reliable, punctual, and self-motivated
Must feel comfortable driving a 15-passenger van
Able to create and foster relationships with coworkers and vendors
Able to work on your feet for extended periods
Must pass a security background check and4-panel pre-employment drug test.

Nice To Haves

Prefer previous experience in the transportation or tourism industry
1-2 years in a similar position

Responsibilities

Manage tour and retail inventory including purchasing, receiving, and record-keeping of all vessel supplies. Products include cleaning and paper supplies; food and beverage inventory; and retail items
Balance, reconcile, and report all daily retail receipts from each vessel and/or crew
Track the use of all tour supplies, keep accurate records, and prepare periodic reports to generate a final report at the end of the season
Maintain clean and orderly documentation of orders, invoices, and receipts
Act professionally and pleasantly by executing responsibilities as a liaison with crewmembers and local suppliers
Coordinate with Sales & Service Manager and Charter Coordinator to satisfy needs for special charters and events
Maintain accurate inventory levels for Juneau, Glacier Bay, and Yakutat Fleet
Conduct daily audits of at least one vessel galley to verify adequate stocking levels. Communicate any issues with on-board stocking/presentation.
Ensure supply requisition forms are completed correctly, digitized, and recorded for inventory purposes
Ensure storage areas are organized and compliant with local, state, and federal regulations
Work closely with sales and lodge managers to accommodate special requests from cruise line, independent, and charter guests
Manage tour inclusions, including but not limited to snacks, complimentary hot beverages, select alcohol inclusions, and pastries.
Coordinate with sales managers to ensure crews receive tour inclusion sheets and all crew are trained and understand.
Support & manage Supply Team members’ weekly schedules
Understand and collaboratively manage ports’ point-of-sale system
Special projects may be assigned as required by the business.