Student Services Technician II - Open Exam

Cincinnati Public Schools•Cincinnati, OH

16h•$24

About The Position

Lead Secretary - These positions are assigned to and directly report to the High School Principal. They provide secretarial support and may delegate clerical work and oversee the work assigned to the clerical staff in the High School building under the direction of the Principal. Senior Support Specialist II – These positions are assigned to and directly report to CAAS level Directors throughout the District. They provide secretarial support for the Director; Student Services Technician II – Assigned to the Student Services Department with CPS.

Requirements

Must have three years of Secretarial/Administrative paid work experience plus an Associate Degree in Business Administration, Public Administration, Accounting or related field.
Must have a valid Driver License.
Must be at least 18 years old by the application deadline date.
Must have an honorable discharge or transfer to the reserves with evidence of satisfactory service, OR have been a Red Cross nurse; have served on active duty; and have shoan official document verifying such service (e.g., DD-214), no later than the exam date; and have passed the civil service exam.

Responsibilities

Set-up ongoing orientation, training and coaching.
Maintain and process payroll records and forms.
Plan, organize and delegating assignments.
May evaluate work performance and provide input on performance appraisals.
Resolve work unit problems.
Perform essential duties of absent employees.
Prepare, type, word process and proofread a variety of documents (general correspondence, agendas and reports including responses under signature of supervisor.
Enter a variety of data and information in various computer data files and programs.
Answer telephone and provide assistant to other CPS staff and the general public.
Provide information on department/school policies and procedures as required.
Assist in the monitoring of calls, visitors and correspondence.
Route inquiries and complaints to proper personnel.
Maintain list of schedules, activities and/or locations of staff.
Notify staff of deadlines, meetings and appointments.
Set-up meetings, visits, appointments and/or travel arrangements for staff.
File/direct the filing of documents, reports and correspondence.
Maintain filing systems manually and computerized.
Update manuals, data, and information booklets according to established guidelines and supervisor instructions.
Modern office procedures, methods and computer equipment, including a PC and related software required in the performance of job activities.
Order, maintain and inventory supplies, materials and equipment.
When assigned to a school may provide first aid or dispense prescribed medicine to students.
Perform or check simple mathematical calculations.
May verify funds available for a variety of financial activities within department/school.
May compile, calculate, maintain and review department/school payroll.
May oversee the work of lower level, new or recently transferred employees.
May verify time sheets.
Perform related duties as required.