Lead Registrar - Internal Candidates Only

San Marcos Consolidated Independent School District•San Marcos, TX

22h

About The Position

Maintains accurate educational records for all students. Reviews transfer records and creates academic achievement records according to state guidelines. Confirms status of state mandated testing requirements and Senate Bill 30 requirements. Assists counselors in registration and enrollment of students. Certifies rank in class. Documents all graduation requirements are met.

Requirements

High School diploma or GED
Proficiency in the use of a computer and knowledge and ability to use and/or learn to use Database, Internet, Spreadsheet, Word Processing, and any other platforms needed to perform the tasks required of a registrar
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Valid Texas Driver’s License with driving record that meets the requirements of the District
Ability to maintain accurate and auditable records
Effective organizational, communication, and interpersonal skills

Nice To Haves

Secretarial training preferred
Two years clerical or secretarial experience preferred

Responsibilities

Coordinates registration of new students.
Requests records for enrollment of new students from previous school.
Evaluates and analyzes all new student records and translates to Texas Academic Assessment Record.
Files correspondence and maintains student records.
Enters all historical grades and school codes for transfer students.
Reviews all Junior (6th Semester) and Senior (7th Semester/3rd nine week) records for accuracy prior to ranking.
Verifies correct school leaver codes for Public Education Information Management System (PEIMS) reporting and coordinates withdrawal records.
Clarifies District policy concerning student records for outside inquiries.
Responds to requests from various state and federal agencies regarding student records.
Complies with record retention policies.
Post nontraditional grades on transcripts.
Assists with verification of graduation eligibility.
Assists the department with scanning of records and documents.
Implements and maintains electronic filing of student records through DocuWare.
Troubleshoots all online transcripts and notifies District personnel of any problem areas.
Confirms enrollment/attendance as legally appropriate.
Reports credit discrepancies to counselors.
Manages functions of the Counseling Office in the absence of other para-professionals.
Acts as a public relations liaison to the community.
Maintains confidentiality of information.
Reports to work on time every day.
Performs all other tasks and duties as assigned.
Serve as notary public for the school.