Lead Project Coordinator

WSP•Herndon, VA

7h•Onsite

About The Position

This Opportunity kW Mission Critical Engineering, a WSP company which specializes in the design of Data Centers, is currently looking for a Lead Project Coordinator for our Herndon, VA office. This role will be onsite and in office five days a week. The Lead Project Coordinator is responsible for supporting Project Managers and project teams with administrative duties throughout the project lifecycle. They will take a proactive role in moving projects forward and facilitating integration on projects. Your Impact Assist in administrative tasks associated with pursuits, projects, and office operations. Create and maintain document file storage systems and policy documentation. Assist in preparation of proposal/pursuit materials. Maintaining project calendars and project schedules. Assist in processing contracts and sub-consultant contracts. Assist in scheduling design reviews, charrettes, and regular project meetings. Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required. Assist in generating project financial management reports. Assist in tracking invoices and project payments. Assist in tracking scope changes and preparing add service requests to the client. Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses. Provide production support for project technical staff. Assist project teams in distributing project materials to clients and other industry partners. Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.

Requirements

High School Diploma or GED Required
6+ years experience
Willing to work overtime when needed to support team goals.
Demonstrates strong ownership of assigned responsibilities, seeing tasks through to completion with minimal supervision and a clear focus on results.
Detail oriented with ability to manage multiple priorities and meet deadlines in a changing and ambiguous environment.
Takes full accountability for deliverables, proactively managing priorities, deadlines, and dependencies to ensure commitments are met.
Follows through on assigned actions, addressing obstacles independently and escalating risks or issues early when support is required.
Proactively tracks progress on assigned tasks and communicates status, risks, and completion clearly to stakeholders.
Excellent verbal, written communication and problem solving skills.
Ability to contribute and interact well with others as well as develop and manage high quality professional deliverables on projects and tasks.
Demonstrates excellence in providing high quality level performance within the state-of-the-practice and innovative thinking when opportunities arise.
Demonstrates commitment to keeping up-to-date in technical knowledge of current and emerging business practices.
Ability to work independently and provide guidance and leadership to junior team or project members, with strict adherence to completing daily activities according to work schedule.
Proficient in MS Office applications, including Word, Excel, Outlook, Power Point and others.
Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

Nice To Haves

Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

Responsibilities

Assist in administrative tasks associated with pursuits, projects, and office operations.
Create and maintain document file storage systems and policy documentation.
Assist in preparation of proposal/pursuit materials.
Maintaining project calendars and project schedules.
Assist in processing contracts and sub-consultant contracts.
Assist in scheduling design reviews, charrettes, and regular project meetings.
Attend project, department and team meetings and take meeting notes.
Distribute meeting notes internal and externally as required.
Assist in generating project financial management reports.
Assist in tracking invoices and project payments.
Assist in tracking scope changes and preparing add service requests to the client.
Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
Provide production support for project technical staff.
Assist project teams in distributing project materials to clients and other industry partners.
Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.