Lead Project Coordinator

WSP • Herndon, VA

4h • Onsite

About The Position

kW Mission Critical Engineering, a WSP company which specializes in the design
of Data Centers, is currently looking for a Lead Project Coordinator for our
Herndon, VA office.  This role will be onsite and in office five days a week.
The Lead Project Coordinator is responsible for supporting Project Managers and
project teams with administrative duties throughout the project lifecycle. They
will take a proactive role in moving projects forward and facilitating
integration on projects.

Requirements

• High School Diploma or GED Required
• 6+ years experience
• Willing to work overtime when needed to support team goals.
• Demonstrates strong ownership of assigned responsibilities, seeing tasks through to completion with minimal supervision and a clear focus on results.
• Detail oriented with ability to manage multiple priorities and meet deadlines in a changing and ambiguous environment.
• Takes full accountability for deliverables, proactively managing priorities, deadlines, and dependencies to ensure commitments are met.
• Follows through on assigned actions, addressing obstacles independently and escalating risks or issues early when support is required.
• Proactively tracks progress on assigned tasks and communicates status, risks, and completion clearly to stakeholders.
• Excellent verbal, written communication and problem solving skills.
• Ability to contribute and interact well with others as well as develop and manage high quality professional deliverables on projects and tasks.
• Demonstrates excellence in providing high quality level performance within the state-of-the-practice and innovative thinking when opportunities arise.
• Demonstrates commitment to keeping up-to-date in technical knowledge of current and emerging business practices.
• Ability to work independently and provide guidance and leadership to junior team or project members, with strict adherence to completing daily activities according to work schedule.
• Proficient in MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

Nice To Haves

• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

Responsibilities

• Assist in administrative tasks associated with pursuits, projects, and office operations.
• Create and maintain document file storage systems and policy documentation.
• Assist in preparation of proposal/pursuit materials.
• Maintaining project calendars and project schedules.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.

Benefits

• Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED