Lead Payroll Specialist

US Tsubaki Holdings•Wheeling, IL

5d•$65,000 - $80,000

About The Position

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki is a leading manufacturer and supplier of power transmission and motion control products. As a part of a vast, international network of corporate and industrial resources, Tsubaki offers its customers the finest state-of-the-art products available in the world and we strive to be the “Best Value” supplier in the industry. The Lead Payroll Specialist processes weekly field trades payrolls and bi-weekly administrative payrolls; manages monthly union fringe reporting and provides clerical and administrative support to the Payroll/Human Resources Department. Essential Duties and Responsibilities : The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed. Audits and reviews timesheets for accuracy prior to payroll entry. Follows up on missing/incomplete information. Responsible for bi-weekly administrative payrolls and weekly hourly payrolls ensuring accurate hours, earnings, fringes and deductions. May process Certified Payrolls. Processes on demand layoff checks, adhering to union contract requirements. Maintains current union contracts and is knowledgeable about requirements of each. Prepares and submits union fringe reports, ensuring accuracy and timely submission. Responds to and gathers data as needed for various external audits. Conducts internal audits, as assigned, to ensure HRIS system is properly configured and calculating required fringes. Responsible for setting up new and updating existing union fringes and pay rates in HRIS system. Is main point of contact for payroll related employee questions. Enters newly hired trades employees into HRIS system. Ensures new hire paperwork is accurately completed. Collaborates with HR representative for follow up on missing/incomplete forms. Regularly audits payroll data to ensure accurate W-2s. Properly calculates benefit and salary prorations for administrative payrolls, for new hires, employees on leave, and terminating employees. Coordinates with Paylocity to resolve taxation issues. Audits ACA 1095-C forms for accuracy. Sets up, processes and responds to child support orders and wage garnishments. Responds to verifications of employment and unemployment notices. Completes E-Verify process for trades employees. Maintains electronic files. Cross trained to support payroll team. Supports Payroll and Human Resources Department with projects. Regular and timely attendance. Other tasks/functions/projects as assigned.

Requirements

High School Diploma or equivalent required.
Associate's degree preferred.
Associate’s degree preferred.
Minimum of 3 years of payroll processing experience required, with experience processing union/trades payrolls, multi-state, and certified payrolls a plus or the ability to quickly learn these types of payrolls.
One to three years of Human Resources experience a plus.
CCP certification preferred.
Strong verbal and written communication skills, with the ability to communicate clearly and comfortably with all employees.
Ability to multi-task and prioritize work based on deadlines; excellent time management skills are necessary to succeed in this very fast-paced environment.
Ability to maintain and handle confidential information discreetly.
Ability to think analytically.
Attention to detail and accuracy highly critical in this role.
Must be able to foster and support a teamwork environment, placing a high emphasis on excellent customer service.
Regular and timely attendance required.
Intermediate knowledge of Microsoft Excel, Word, and Outlook required.
Time and Attendance software experience is a plus.
Paylocity payroll experience a plus.

Responsibilities

Audits and reviews timesheets for accuracy prior to payroll entry.
Follows up on missing/incomplete information.
Responsible for bi-weekly administrative payrolls and weekly hourly payrolls ensuring accurate hours, earnings, fringes and deductions.
May process Certified Payrolls.
Processes on demand layoff checks, adhering to union contract requirements.
Maintains current union contracts and is knowledgeable about requirements of each.
Prepares and submits union fringe reports, ensuring accuracy and timely submission.
Responds to and gathers data as needed for various external audits.
Conducts internal audits, as assigned, to ensure HRIS system is properly configured and calculating required fringes.
Responsible for setting up new and updating existing union fringes and pay rates in HRIS system.
Is main point of contact for payroll related employee questions.
Enters newly hired trades employees into HRIS system.
Ensures new hire paperwork is accurately completed.
Collaborates with HR representative for follow up on missing/incomplete forms.
Regularly audits payroll data to ensure accurate W-2s.
Properly calculates benefit and salary prorations for administrative payrolls, for new hires, employees on leave, and terminating employees.
Coordinates with Paylocity to resolve taxation issues.
Audits ACA 1095-C forms for accuracy.
Sets up, processes and responds to child support orders and wage garnishments.
Responds to verifications of employment and unemployment notices.
Completes E-Verify process for trades employees.
Maintains electronic files.
Cross trained to support payroll team.
Supports Payroll and Human Resources Department with projects.
Regular and timely attendance.
Other tasks/functions/projects as assigned.

Benefits

U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off ("PTO"), 10 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long-term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance.

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