Lead, Payroll Accountant

International Justice Mission

73d•Hybrid

About The Position

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Lead, Payroll Accountant. This position supports the work of justice by managing payroll data, processing deductions, reconciling accounts, and resolving complex issues. This position also serves as a point of contact for employees regarding payroll questions, assist with audits, and mentor staff. The Lead, Payroll Accountant, is responsible for the end-to-end processing of payroll, ensuring accuracy and timely payments in compliance with federal, state, and local laws. This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to the Director of US Accounting & Operations and is only available for candidates with the right to work in the US.

Requirements

Bachelor’s degree in accounting or equivalent combination of experience and education.
At least 5 years related work experience processing payroll, preferably in a lead role.
At least 5 years related experience in multi jurisdiction payroll taxes, preferably in a lead role.
At least 3 years related experience and proficiency in Workday payroll processing, including a strong understanding of its configuration and functionalities.
Extensive experience in multistate payroll processing using Workday.
Demonstrated knowledge of payroll principles, practices, regulations, and procedures.
Proven ability to apply Generally Accepted Accounting Principles (GAAP).
Highly proficient in Microsoft Office, specifically Excel.
Demonstrated proficiency in payroll tax laws and regulations.
Professional written and oral communication skills.
Self-starter with strong initiative.
Strong analytical and problem-solving skills.

Nice To Haves

Certified Payroll Professional (CPP) highly desirable.
Experience with some Accounting modules of Workday.
Experience with payroll in a grants accounting context beneficial.
Experience in nonprofit organizations beneficial.

Responsibilities

Oversee payroll and payroll tax processing for the organization.
Work with HR on expat taxation and hypothetical tax calculations.
Work with the HR teams to apply payroll policies and Workday system for the US and global employees.
Identifies areas of opportunity to improve WD, ADP and any other payroll systems processes, functionality, and workflow, and maximizes technological capabilities to reduce manual processes and improve data management and efficiency.
Lead the testing of new and updated Workday functionalities and support system upgrades.
Work with the US Director-Accounting and Operations to update IJM payroll policies and financial statements to conform with all new GAAP changes.
Work with supervisor to review payroll systems and processes and recommend changes that will improve payroll processing efficiency and effectiveness.
Lead the development and delivery of communications to the organization.
Draft payroll communications for the organization.
Create payroll training for new staff and managers.
Train new staff members on how to prepare and submit timesheets and other payroll-related forms.
Perform monthly payroll ledger accounts financial analyses and reconciliations.
Handle payroll reconciliations and resolve discrepancies in a timely manner.
Utilizes tools to develop custom reporting out of the ERP system and acts as a point of contact to all users on retrieving data from the system to meet their needs.
Demonstrates continuous effort to improve division and/or department operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality customer service.
Maintain, identify, and recommend updates to payroll related software, systems, policies and procedures.
Responsible for ensuring all financial, tax, and payroll year-end reporting requirements and deadlines are adhered to. (Examples include but are not limited to: W-2, ACA.)
Prepares relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefits deductions, etc.).
Participate in monthly close process, account analysis and reconciliation, and journal entries to ensure accurate month end and year end close.
Review and approve Employee and Payroll reports for timely and accurate payment settlements.
Resolve questions and secure approvals on changes within employee data records.
Assist global assurance team and external auditors with providing necessary payroll information and documentation.
Lead the preparation of annual 990 payroll reporting schedule.
Lead the collaboration with third party vendors to prepare and complete annual 403b 5500 filing.
Maintain payroll and payroll tax files.