Lead Office Services Coordinator - Atlanta
About The Position
The Atlanta office of Baker Donelson is currently seeking a Lead Office Services Coordinator to join our dynamic team. We’re looking for a highly adaptable, proactive, and organized individual who thrives in a fast-paced environment and takes pride in keeping operations running smoothly. The duties of this role include, but are not limited to: Serve as a liaison between building engineers, third-party vendors, and the Office Administrator on facilities-related matters Manage office supplies and inventory, ensuring timely replenishment Perform data entry using standard office software Demonstrate proficiency in Microsoft Outlook, Word, Excel, and related programs Prepare, set up, and clean conference rooms for meetings and events Maintain cleanliness and stock levels in common areas Support mail room and copy center operations: sorting mail, copying, binding, scanning, and assisting with projects Deliver, pick up, and file documents at local courts Transport documents and boxes using a personal vehicle Lift and move items weighing up to 50 pounds Provide backup coverage for the receptionist during breaks, lunch, and vacations Assist in planning and executing office events and meetings Support the Office Administrator with additional administrative tasks as assigned Organize and prioritize multiple tasks under time constraints Handle sensitive information with discretion and maintain confidentiality Maintain a consistent physical presence in the office
Requirements
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work independently and as part of a team
- Commitment to maintaining a professional and welcoming office environment
- Must provide minimum authorization to work in the United States
Responsibilities
- Serve as a liaison between building engineers, third-party vendors, and the Office Administrator on facilities-related matters
- Manage office supplies and inventory, ensuring timely replenishment
- Perform data entry using standard office software
- Demonstrate proficiency in Microsoft Outlook, Word, Excel, and related programs
- Prepare, set up, and clean conference rooms for meetings and events
- Maintain cleanliness and stock levels in common areas
- Support mail room and copy center operations: sorting mail, copying, binding, scanning, and assisting with projects
- Deliver, pick up, and file documents at local courts
- Transport documents and boxes using a personal vehicle
- Lift and move items weighing up to 50 pounds
- Provide backup coverage for the receptionist during breaks, lunch, and vacations
- Assist in planning and executing office events and meetings
- Support the Office Administrator with additional administrative tasks as assigned
- Organize and prioritize multiple tasks under time constraints
- Handle sensitive information with discretion and maintain confidentiality
- Maintain a consistent physical presence in the office
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
