Office Services Coordinator

Pike•Charlotte, NC

8h•Onsite

About The Position

This position serves as the first point of contact for visitors, customers and vendors while managing essential office operations and facilities coordination. This person is critical to maintaining a professional, welcoming environment and ensuring smooth daily office operations.

Requirements

Minimum High School Diploma AND minimum of 3-5 years of related work experience.
Ability to work 8:00 am - 5:00 pm, Monday through Friday.
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, Windows, the Internet, and other relevant software; ability to adjust to new and changing computer systems and to operate standard office equipment.
Mastery of general office procedures and techniques; ability to update skills on a continual basis.
Excellent typing and data entry skills with accuracy and attention to detail.
Ability to recognize and maintain confidential information.
Superior verbal and written communication, including grammar, composition, editing and proofreading.
Strong interpersonal skills; professional demeanor with a commitment to diversity and equality.
Strong organizational skills; able to organize and prioritize workflow; ability to manage multiple activities and projects, often with competing deadlines, and follow up on projects through completion with exceptional attention to detail.
Ability to work independently with minimal supervision.
Ability to effectively communicate with C-Level executives.
Self-Motivated
Positive Attitude
Must be able to follow Company safety rules and all other Company policies.
Personal Commitment and Accountability

Responsibilities

Mail & Package Management
Receive, sort and distribute daily incoming mail and packages
Prepare outgoing mail and coordinate shipments via UPS, FedEx and USPS
Maintain accurate shipping logs and tracking information
Notify employees of incoming packages
Facilities & Office Coordination
Schedule and coordinate conference room bookings
Maintain hospitality services including coffee stations, beverages and breakroom supplies
Order and maintain inventory of office supplies and ensure adequate stock levels
Manage supply room organization and cleanliness
Administrative Support
Processing parking validation through web-based validation system
Maintaining visitor log and assigning flex office space to guests and visiting employees
Assist with special projects and company events
General administrative support to staff as needed
Perform other duties as assigned to support office operations