Lead Office Assistant

Neovia Logistics Services•Greenfield, IN

61d•Onsite

About The Position

We are seeking a detail-oriented and proactive Lead Office Associate to manage essential administrative and clerical functions that keep our operations running smoothly. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering accurate and timely support. Location: Greenfield Indiana Schedule: Monday-Friday 8AM-4PM

Requirements

Proven experience in office administration or a similar role.
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Excellent organizational and time-management skills.
Ability to communicate professionally with internal teams, vendors, and clients.
Detail-oriented with strong problem-solving abilities

Responsibilities

Perform a variety of office tasks including clerical work, data entry, and administrative support.
Purchasing, quote gathering, PO creation.
Create and manage purchase orders using a warehouse managment system.
Note taking, meeting minutes.
Answer phones, emails.
Assist with filing, employee engagement activities, and meeting setup/planning.
Greet visitors, ensure logs are filled out, provide lunch planning to visitors.
Process payroll accurately and maintain related records.
Analyze spreadsheets and prepare reports as needed.
Coordinate inspection and quality requests when required.
Communicate effectively with vendors and clients to ensure timely completion of work assignments.
Order and manage office materials, equipment, and supplies to ensure availability.
Maintain office supply inventory and oversee replenishment.
Resolve discrepancies and perform specialized clerical duties as needed.