Lead Executive Assistant, Executive Assistant, AWS Worldwide Public Sector

Amazon•Arlington, VA

About The Position

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for a well-organized and self-motivated Executive Assistant to become part of our Worldwide Public Sector Team here at Amazon Web Services. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without knowing the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. Responsibilities for this position include the ability to play a leadership role, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.

Requirements

Bachelor's degree
7+ years of executive assistant experience
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience in a fast-paced, high-tech company
Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint
Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
Exceptional written, verbal, and interpersonal communication skills
Experience with reconciling expenses, booking travel and attention to detail

Nice To Haves

Experience with reconciling expenses, booking travel and attention to detail
Demonstrated ability to prioritize and handle multiple assignments while maintaining commitment to deadlines and long-term goals
Desire and aptitude for learning new concepts on the job
Ability to work in a highly ambiguous environment

Responsibilities

Manage complex calendars and scheduling with diplomacy and discretion
Manage a long-range planning calendar
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
Organize, execute, and assist with the preparation of team activities (e.g.,staff meeting agendas, reading material for meetings, on-sites/off-sites, team social events, etc.)
Manage event logistics and support onsite when needed
Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones)
Coordinate with in-house travel agents and manage international travel process
Submit expense reports in a timely fashion; manage the purchase order process
Coordinate closely with recruiting teams, facilities team, HR team, and other executive assistants within the Amazon community
Consolidate reading material for the executive for large events, country visits, and travel
Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items
Own Center of Excellence for EA program, inclusive of onboarding, best practices, EA team meetings, etc.
Manage EA workload balancing
Support Customer Engagement team with customer meeting preparation, follow ups, and action item tracking