Lead Billing Specialist - Transactions

MWE•Austin, TX

2d•$79,000 - $121,000

About The Position

The Lead Billing Specialist oversees the entirety of the billing cycle for assigned attorneys and manages cross-practice group initiatives and projects. This position prepares and presents detailed billing reports for attorney review and ensures timely bill posting. The Lead Billing Specialist works independently with minimal supervision, utilizing extensive experience and judgment to effectively plan and achieve objectives.

Requirements

High School Diploma
At least five (5) years of relevant experience
Knowledge of basic accounting principles
Advanced knowledge of standard billing processes and procedures
Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Advanced written and verbal communication skills
Strong organizational skills
Strong customer services skills
Advanced analytical skills
Ability to work under tight deadlines and prioritize responsibilities
Ability to work independently and under own direction and initiative

Responsibilities

Lead billing compliance initiatives and ensure alignment across practice groups
Manage cross-practice group projects with competing deadlines and maintain workflow efficiency
Process edits to prebills as directed by billing attorneys and ensure adherence to both departmental and Firm turnaround standards
Conduct thorough reviews of prebills to identify and rectify misallocated/erroneous time and disbursements; ensure strict compliance with client guidelines
Verify and apply client-specific rate accommodations
Generate bills, reprint corrected pre-bills, and compose cover letters as needed
Proactively communicate with billing attorneys to track billing deadlines and provide status updates on pre-bills and prepared bills
Post bills with billing attorney approval and within billing deadlines
Collaborate effectively with the e-billing team to ensure accurate electronic submission and approval of client bills
Monitor client accounts for delinquent payments, promptly notify billing attorneys and perform directed actions including the preparing and sending reminder statements
Conduct detailed research and reconciliation of client accounts, payments, and unapplied cash as required
Address and escalate complex billing issues such as rate discrepancies, timekeeper approvals, and billing delays to appropriate teams for swift resolution
Cultivate strong professional relationships with clients to enhance billing efficiency and accuracy
Recommend and implement enhancements to billing processes to optimize efficiency and accuracy
Aid the Client Accounting Manager with reporting and other projects as needed