Lead Billing Specialist - Transactions

McDermott Will & Emery•Austin, NY

11h•$79,000 - $121,000

About The Position

Build your big career with the firm that does Big Law, Better . McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune , The American Lawyer, Vault and others. We are also certified by Great Place to Work. At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. With us, you’ll find: A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself! Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence. Job Description: The Lead Billing Specialist oversees the entirety of the billing cycle for assigned attorneys and manages cross-practice group initiatives and projects. This position prepares and presents detailed billing reports for attorney review and ensures timely bill posting. The Lead Billing Specialist works independently with minimal supervision, utilizing extensive experience and judgment to effectively plan and achieve objectives.

Requirements

High School Diploma
At least five (5) years of relevant experience
Knowledge of basic accounting principles
Advanced knowledge of standard billing processes and procedures
Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Advanced written and verbal communication skills
Strong organizational skills
Strong customer services skills
Advanced analytical skills
Ability to work under tight deadlines and prioritize responsibilities
Ability to work independently and under own direction and initiative

Responsibilities

Lead billing compliance initiatives and ensure alignment across practice groups
Manage cross-practice group projects with competing deadlines and maintain workflow efficiency
Process edits to prebills as directed by billing attorneys and ensure adherence to both departmental and Firm turnaround standards
Conduct thorough reviews of prebills to identify and rectify misallocated/erroneous time and disbursements; ensure strict compliance with client guidelines
Verify and apply client-specific rate accommodations
Generate bills, reprint corrected pre-bills, and compose cover letters as needed
Proactively communicate with billing attorneys to track billing deadlines and provide status updates on pre-bills and prepared bills
Post bills with billing attorney approval and within billing deadlines
Collaborate effectively with the e-billing team to ensure accurate electronic submission and approval of client bills
Monitor client accounts for delinquent payments, promptly notify billing attorneys and perform directed actions including the preparing and sending reminder statements
Conduct detailed research and reconciliation of client accounts, payments, and unapplied cash as required
Address and escalate complex billing issues such as rate discrepancies, timekeeper approvals, and billing delays to appropriate teams for swift resolution
Cultivate strong professional relationships with clients to enhance billing efficiency and accuracy
Recommend and implement enhancements to billing processes to optimize efficiency and accuracy
Aid the Client Accounting Manager with reporting and other projects as needed

Benefits

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work.
Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

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