Lead Admin Financial Coordinator

University of Oklahoma•Norman, OK

About The Position

As a vital member of the Advanced Radar Research Center this role contributes to the organization by providing administrative and financial management through the tracking, processing, and auditing of financial transactions (e.g., project expenditures, Pcard transactions, grant budgets, payroll processing, travel claims, etc.). This position will also develop, distribute, and support financial reporting for key stakeholders. Typical Functions May Include: Provides financial support by performing accounting, financial analysis, and payroll. Performs data analysis and prepares reports. Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other financial support. Oversees administrative processes to ensure effective financial management and reporting. Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. Coordinates financial transactions for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support. Oversees records maintenance (inventory, personnel, office files, etc.). Manages approval process for payroll, leave accounting/reporting, and other financial matters. Assists with developing, implementing, and interpreting policies and procedures. Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise. Coordinate and maintain annual department budgets, including tracking and managing budget forecasts (pre-encumbrances, payroll appointments, course buyouts, etc.), and developing and initiating allocation plans in collaboration with faculty and leadership Performs various duties as needed to successfully fulfill the function of the position.

Requirements

Bachelor’s degree in Accounting, Finance, Business, Management, or other related field, AND: 48 months experience of office management, financial management or related experience.
Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience.
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Knowledge of standard bookkeeping and accounting practices.
Detail oriented for accuracy of data and information.
Must have proficient professional writing skills for drafting correspondence, summaries, and other required reports.
Experience supporting multiple financial accounts.

Nice To Haves

Knowledge of research experience in Higher Education.
24 months of experience with financial management / accounting in a higher education environment
Previous OU experience, particularly in the budget, accounts payable & purchasing or payroll
Experience with PeopleSoft and SharePoint

Responsibilities

Provides financial support by performing accounting, financial analysis, and payroll.
Performs data analysis and prepares reports.
Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other financial support.
Oversees administrative processes to ensure effective financial management and reporting.
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
Coordinates financial transactions for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support.
Oversees records maintenance (inventory, personnel, office files, etc.).
Manages approval process for payroll, leave accounting/reporting, and other financial matters.
Assists with developing, implementing, and interpreting policies and procedures.
Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
Coordinate and maintain annual department budgets, including tracking and managing budget forecasts (pre-encumbrances, payroll appointments, course buyouts, etc.), and developing and initiating allocation plans in collaboration with faculty and leadership
Performs various duties as needed to successfully fulfill the function of the position.