Lead Accounts Receivable Specialist

Rangeline Group•Fort Worth, TX

5d•$80,000 - $90,000

About The Position

The Lead Accounts Receivable Specialist is responsible for owning and executing the full accounts receivable lifecycle, with a primary focus on accurate AIA/progress billing, retainage tracking, collections, and lien compliance. This role serves as the senior subject-matter expert for construction AR, partnering closely with Project Managers, Project Accountants, Operations, and leadership to stabilize receivables, improve cash flow, and reduce aging balances across assigned entities.

Requirements

7+ years of progressive accounts receivable experience, with a minimum of 4–5 years in construction, utilities, or project-based environments.
Demonstrated expertise in AIA/progress billing, retainage tracking, change order billing, and construction collections.
Proven ability to independently manage complex AR portfolios and resolve disputed invoices, short pays, and delayed payments.
Strong working knowledge of lien waivers, preliminary notices, and construction billing compliance requirements.
Experience partnering directly with Project Managers and Operations to drive billing accuracy and cash recovery.
Advanced proficiency in ERP/accounting systems such as Sage Intacct or QuickBooks, with strong Excel analytical skills.
Construction-focused AR expertise
Strong analytical and problem-solving skills
Ability to lead through influence without direct authority
Clear, confident communication with internal and external stakeholders
Process improvement and continuous improvement mindset

Nice To Haves

Experience supporting AR across multiple projects or entities preferred.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience considered.

Responsibilities

Lead proactive collections efforts to reduce aging balances and improve cash flow.
Monitor and analyze AR aging reports to identify risks and priority accounts.
Develop and execute collection action plans in coordination with leadership and project teams.
Provide AR forecasts, aging analysis, and insights to the Controller.
Own the end-to-end accounts receivable lifecycle, including AIA/progress billings, retainage tracking, and collections.
Prepare, review, and submit invoices and pay applications in accordance with contract terms, job cost data, approved work-in-progress, and customer requirements.
Partner with Project Managers and Project Accountants to ensure billing aligns with project progress, approved change orders, and contractual milestones.
Serve as the escalation point for complex billing issues, disputed invoices, short pays, and delayed payments.
Manage lien waivers, preliminary notices, and compliance documentation to support timely payment release.
Ensure lien releases are executed upon payment and maintained in accordance with contract and regulatory requirements.
Maintain records to support audits and compliance reviews.
Apply customer payments accurately and resolve unapplied cash and discrepancies.
Reconcile AR subledger to the general ledger and support month-end close activities.
Assist with audit and reporting requests related to accounts receivable.
Serve as the lead AR subject-matter expert, providing guidance and mentorship to AR staff.
Establish, document, and improve AR policies, procedures, and internal controls.
Support ERP and reporting optimization initiatives related to construction billing and receivables.
Collaborate with Project Management, Operations, Sales, and Accounting leadership to resolve AR issues.
Communicate professionally with customers regarding billing, payment status, and issue resolution.