Lead Account Payable Specialist

Quanta Services•Sumner, WA

9d•$30 - $34

About The Position

If you enjoy working with a collaborative team, thrive in a fast-paced environment, and take pride in accuracy, accountability, and process improvement, we invite you to apply. Potelco, Inc. is seeking a Lead Accounts Payable Specialist to support and guide daily AP operations while serving as a subject matter expert for complex transactions and compliance requirements. This role is both operational and leadership-focused, responsible for high-volume accounts payable processing, audit readiness, and mentoring team members to ensure timely, accurate, and compliant payments across the organization.

Requirements

Associate degree in Accounting or related field
Lead or senior-level AP experience
5+ years of progressive accounts payable experience, including high-volume processing
Strong understanding of accounting fundamentals and AP best practices
Experience with invoice processing, reconciliations, and vendor management
Proficiency in Microsoft Excel and accounting systems
Excellent attention to detail, organization, and problem-solving skills
Ability to prioritize deadlines in a fast-paced environment

Nice To Haves

Experience in construction, job-cost, or project-based accounting environments
Experience with Concur, PNC, and ERP systems (Oracle/JDE a plus)
Experience with union payments, 1099 processing, and audit support

Responsibilities

Accounts Payable Operations
Process high-volume invoices accurately and timely, ensuring proper documentation, approvals, and coding
Reconcile vendor statements and resolve discrepancies
Process check runs, manual payments, special checks, and emergency payments
Handle payment voids, reissues, and vendor payment inquiries
Manage property lease payments and recurring obligations
Review daily bank exceptions and support cash control activities
Process union payments in accordance with contractual requirements
Handle damage claims and related payment processing
Systems, Tools & Reporting
Administer and support Concur expense reporting
Process PNC Bank card applications and related documentation
Support Hubble reporting and internal financial reporting needs
Maintain accurate audit documentation and retrieve records as needed
Support invoice approval routing and workflow adjustments
Review and approve vendor setup and vendor updates, including W-9 compliance
Process and support annual 1099 reporting
Review DBE certifications and ensure proper documentation
Compliance & Controls
Ensure adherence to internal controls, accounting policies, and audit standards
Maintain organized, audit-ready AP files and records
Support internal and external audits as needed
Leadership & Team Support
Serve as a lead resource for the AP team, providing training, guidance, and support
Assist with onboarding and cross-training of AP staff
Help identify process improvements and efficiencies
Manage and monitor the Accounts Payable email inbox, ensuring timely responses and resolution
Other duties and tasks, as assigned