Land Operations Coordinator

Cole West LLC•Centerville, UT

About The Position

Cole West is a real estate development group focused on developing master planned communities, residential lots, urban in-fill communities, and mixed-use properties throughout the state of Utah. We are founded on the principles of creating value through thoughtful land planning, progressive architecture, and exceptional project-level execution. Using these strategies, we create extraordinary communities that are distinguished by these unique traits and deliver superior returns while elevating the greater fabric of our surrounding communities. JOB DESCRIPTION SUMMARY: The Land Operations Coordinator supports the Land Department in managing budgets, contracts, and payment processes for land acquisition and development projects. This role is responsible for maintaining accurate financial tracking, coordinating contract documentation, processing invoices, and supporting operational efficiencies across the land team.

Requirements

Associate or bachelor’s degree in business, Finance, Accounting, Real Estate, Construction Management, or related field preferred.
2+ years of experience in real estate development, homebuilding, construction, or related industry preferred.
Experience with budgeting, contract administration, and invoice processing.
Strong proficiency in Microsoft Excel and document management systems.
Highly organized with strong attention to detail.
Ability to manage multiple projects and deadlines simultaneously.
Strong written and verbal communication skills.

Responsibilities

Track and maintain land acquisition and development budgets including assisting with the development of project budgets.
Monitor project costs and report budget variances to the Land team.
Process, code, and submit invoices for approval and payment.
Coordinate with Accounting to ensure timely and accurate vendor payments.
Assist with cash flow tracking and forecasting for land projects.
Prepare, track, and maintain land purchase agreements, development agreements, and vendor contracts.
Monitor key contract deadlines, contingencies, and expiration dates.
Maintain organized electronic and physical land files.
Coordinate earnest money deposits, option payments, and closing documentation.
Assist with bid solicitation, analysis, and bid leveling for the land development scopes as needed
Serve as liaison with consultants, municipalities, and vendors regarding documentation and billing.
Collect and maintain insurance certificates, lien releases, and required compliance documents.
Track and coordinate bond requirements, including subdivision bonds, improvement bonds, and related releases or exonerations.
Support due diligence tracking and entitlement milestone reporting.
Prepare internal reports and status updates for leadership.
Provide general administrative and operational support to the Land Department.