LAE Dean’s Office & Department Assistant

University of Wisconsin Stout•Platteville, WI

9d•$21

About The Position

The College of Liberal Arts & Education (LAE) at the University of Wisconsin–Platteville is accepting applications for a highly organized and service-oriented Dean's Office and Department Assistant to provide administrative support to the Dean, Assistant Dean, and the academic programs of Social Sciences and the Master of Science in English Education (MSEE). This position serves as the College of LAE's primary point of contact, supporting communication, coordinating office operations, assisting with events and projects, maintaining records and digital resources, and working closely with faculty, staff, students, and campus partners. The Dean's Office and Department Assistant also oversees the LAE front office, supervises student workers, supports faculty and staff searches, manages scheduling and academic materials for assigned units, and contributes to a welcoming, efficient, and student-centered environment. This is a full-time, benefits-eligible position with an hourly wage of $20.50.

Requirements

Associate’s degree
At least two years of experience in office administration.
Excellent oral and written communication skills.
Willingness to develop proficiency with specialized university software programs necessary to perform the duties required for this position.
Strong organizational skills and excellent attention to detail.
Ability to work independently and confidentially with students, faculty, staff, administration, and external constituents.
Ability to troubleshoot administrative and technical issues.
Proficient in the Microsoft Office Suite, including Outlook, Word, and Excel.
Experience managing or updating social media platforms.

Responsibilities

Provide primary administrative assistance to the Dean and Assistant Dean of the College of LAE, including answering calls, welcoming visitors, and maintaining calendars.
Serve as a primary point of contact for the department; coordinate flow of information among the Dean's office, College faculty and staff, other university personnel, and units including ITS, event services, the textbook center, financial services, human resources, and the UW-Platteville Foundation and Alumni Association.
Assist with planning, promotion, and execution of College meetings and events, including College and Council meetings, LAE Faculty Forums, LAE Spring Awards, and others.
Update directories, organizational charts, and signage for the College.
Post updates to LAE social media channels.
Manage the LAE front office including copier/printer, LAE conference room, office supplies, IT equipment, and serve as key coordinator for Gardner Hall.
Monitor the department, unit or program budget and expenses, and may assist in the development of program budget and projections.
Update and maintain SharePoint pages for Dean’s office, MSEE, and Social Sciences.
Coordinate projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements.
Supervise student workers. May provide operational guidance and training on day-to-day activities of student workers and program staff.
Process contracts and additional payment forms for personnel and guest speakers.
Coordinate and submit textbook orders for Social Sciences. Maintain records of discontinued books and digital or open source options.
Interface with prospective students in Social Sciences and schedule meetings with prospective students and Faculty.
Develop class schedules and update classrooms for SS and MSEE programs.
Maintain and update records such as fact sheets, major/minor check sheets, office hours, ten-day enrollments, and workloads for SS and MSEE programs.
Assist with onboarding of new staff in applicable units.
Provide administrative support for faculty and staff searches.
Process course evaluations for applicable units.