Office Manager, Highway Department

Stearns County•Waite Park, MN

About The Position

Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Stearns County derives strength from its workforce and provides a welcoming environment where all are respected and valued. We are seeking a highly dedicated professional to join our leadership team in Public Works to provide ongoing supervision of office staff. County employees are provided a comprehensive benefit package, contributions to a Pension Plan , and generous time off. Please refer to our Benefits Overview . Position Objective To provide leadership for and management of the accounting and administrative support staff. This position is responsible for developing and performing the accounting and budgeting functions, process payroll and maintain all financial records, accounts and fiscal transactions for the department.

Requirements

Bachelor's Degree in accounting or related business field with accounting emphasis
Four years of accounting experience including one year supervising employees
Experience using Microsoft Office Applications
Reliable means of transportation to travel to multiple locations around Stearns County, some of which may not be accessible by public transportation

Nice To Haves

Knowledge of accounting theory, principles and practices.
Knowledge of principles of governmental accounting, including budget preparation and control measures.
Knowledge of principles of office management, including conflict resolution.
Knowledge of fiscal analysis methods.
Knowledge of State and Federal governmental fund accounting, auditing and reporting requirements.
Knowledge of automated accounting and internal audit trail procedures.
Ability to implement audit procedures.
Ability to perform difficult and complex accounting calculations and entries.
Ability to analyze, plan, organize, and perform detailed accounting procedures.
Ability to exercise sound judgment in decision making.
Ability to work independently with minimal supervision.
Ability to organize and prioritize tasks.
Ability to effectively communicate verbally and in writing.

Responsibilities

Directs and maintains the department's financial and cost accounting systems.
Directs employees involved with the input of expenditures and receipts into the Highway Department cost accounting system, County Finance system and the preparation of payroll for the department.
Develops, recommends, administers, and updates departmental policies and procedures affecting fiscal matters.
Monitors expenditures and revenues to accurately process all payments, receipts and payroll.
Insures proper processing of accounts payable and allocation of expenditures to the appropriate cost accounts.
Compiles infrastructure values and performs GASB-34 reporting.
Assists with preparation of the department budget, monitors budget performance, and recommends budget adjustments as necessary.
Supervises the overall contract management process, including tracking costs and receivables by funding source and processing payments to contractors.
Processes Federal and State contract grant requests and monitors/reconciles receivables of grants.
Oversees all financial reporting for the County Highway Department and governmental, contractual, and regulatory authorities.
Participates in employee selection, orientation, training, performance management and disciplinary actions.
Responsible for training and cross training staff on administrative/accounting functions.
Assists general public with obtaining permits.
Prepares invoices to municipalities for local participation on construction and/or maintenance projects including proper documentation for the charges.
Maintains effective working relationships with all applicable governmental, contracting and regulatory authorities.
Oversees inventories of materials and supplies in the department cost accounting system, reconciling all inventories with the financial system.
Reviews, reports and files fuel tax refund requests.
Implements the Department’s p-Card program, ensuring all procedures are followed, purchases are authorized and proper support is obtained.
Oversees Department’s IT needs in collaboration with Information Services and serves as the first-line troubleshooter for computer-related issues.
Ensures that all Department software is up-to-date, oversees the upgrade process for the Department with outside vendors and/or Information Services.
Attends work in a regular and timely manner.
Performs other duties as assigned or apparent.