Knowledge Management Solutions Specialist - Investment Funds

MWE • Los Angeles, CA

3d • $79,000 - $121,000

About The Position

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work. At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. With us, you’ll find: A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself! Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence. Job Description: The KM Solutions Specialist reports to the Associate Director of KM Solutions and functions as a paralegal responsible for supporting the work of the Associate Director of Knowledge Management (Investment Funds) and the Senior Director of Knowledge Management in the development and management of data resources for Investment Funds Group (IFG). The KM Solutions Specialist supports KM initiatives and projects for IFG, including tracking and validating the input of regular and consistent data into the IFG's market terms database so that IFG can work more effectively. Additionally, this role supports firmwide KM activities, helping to implement the KM strategy.

Requirements

• Bachelor’s degree
• Strong proficiency in Microsoft Excel is required, with working familiarity in Power BI preferred
• A minimum of two (2) of relevant paralegal experience positions required (preferably in a Knowledge Management department or big law setting)
• Excellent project management skills with the ability to manage multiple time-sensitive matters in a fast-paced environment and keep projects moving forward at own initiative
• Basic knowledge of SharePoint intranets, Relativity and iManage preferred
• Knowledge of Microsoft Office Suite
• Strong written and verbal communication skills with staff at all levels (in particular, comfortable with presenting to small groups to introduce them to KM systems and resources and excellent attention to detail in written work)
• Strong organizational skills
• Ability to (i) work under tight deadlines and prioritize responsibilities, (ii) handle and maintain confidential information and (iii) learn new concepts and skills quickly

Responsibilities

• Manage certain data-related components of the IFG project workflows such as managing the IFG market terms database, developing workflows from Centari to the new Funds database in PowerBI, meta-data collections, name normalization/naming conventions, populating missing data, running test exports, analyzing KM system and content usage reporting data and performing final QC
• Maintain the IFG PowerBI build, including source updates, data refreshes, and workspace republication to ensure the IFG's fund formations are entered into the market terms database on a timely basis, setting a regular cadence for the inclusion of both new and legacy work into the database, performing quality control on both automated and manually extracted data, and reaching out to IFG attorneys for validation, as directed
• Coordinate with Associate Director of Knowledge Management (Investment Funds) to track and respond to requests for IFG resources such as bespoke market terms surveys, requests for updates to IFG fund forms and other IFG KM content
• Curates and tags content for knowledge banks
• Locates and formats documents for legal and KM project specific uploads (e.g. into Sharepoint, Relativity, PowerBI, etc.)
• Creates, develops, and maintains current awareness trackers to help IFG stay abreast of key practice developments, including visualizations and updates
• Drafts knowledge platform updates, KM newsletters, and other communications to highlight new tools and KM products to encourage adoption
• Helps maintain knowledge platform and related material, including "off the shelf" market surveys, service provider lists, McDermott Access tools and IFG publications
• Supports and encourages adoption of the knowledge platforms for IFG by providing training and assistance
• Supports improved efficiency of the practices by optimizing technology, including through artificial intelligence-based solutions, document automation and data analytics
• Assist in the creation and delivery of legal training programs and participates in KM and relevant IFG meetings to share best practices in the KM Department and the practice
• Participates in the development of AI based offerings, including research, project management, and reviewing results from AI models being piloted/tested/used by IFG
• Engages in technology trainings and pilots to ensure the KM Department continues to leverage the best technology for internal use, as well as practice-group specific technology offerings
• Maintain KM YourSource (intranet) and KM-related information on practice group pages by adding new links and updating language as needed (in collaboration with content owners)
• Work closely with other paralegals, attorneys, and legal professionals to ensure KM sharing and collaboration
• Support special projects and perform other duties as may be assigned by the Chief Knowledge Officer, Associate Director of KM Solutions, Associate Director of Knowledge Management (Investment Funds) and Senior Director of Knowledge Management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees