K-8th Grade Administrative Support

Mystic Valley Regional Charter School•Malden, MA

12d

About The Position

Position Description The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school’s mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects.

Requirements

Ability to maintain strict confidentiality and demonstrate professionalism at all times.
Excellent oral and written communication skills.
Strong ability to uphold and adhere to school policies and procedures.
Proven experience managing projects and ensuring follow-through from others.
High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills.
Proficiency with the school’s Student Information Management System.
Exceptional organizational, planning, and time-management skills.
Strong problem-solving and analytical abilities.
High attention to detail and accuracy.
Excellent judgment and decision-making skills.
Flexible, adaptable, and able to respond effectively to shifting priorities.
Collaborative and team-oriented approach.

Responsibilities

Oversee daily operations of the Main Office.
Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator.
Assist with disciplinary interventions as needed.
Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work.
Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks.
Communicate outcomes of minor to moderate office visits to relevant teachers and parents.
Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary.
Collect uniform infraction forms and assign consequences for mild to moderate violations.
Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate.
Screen phone calls, mail, and visitors, directing them to the appropriate resources.
Facilitate communication between teachers and the Assistant Director.
Manage the projector check-out process.
Oversee building locker assignments and address issues as they arise.
Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs
Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director.
Maintain and manage the Assistant Director’s schedule and calendar.
Coordinate and track summer projects.
Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.
Assign detentions and communicate attendance to the detention proctor.
Submit IT and Facilities Help Desk tickets as necessary.
Provide administrative support and coverage at before- or after-school events as needed.
Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director.
Complete additional projects assigned by the Assistant Director or Lower School administrators.
Manage the school’s morning announcement process in collaboration with school leadership.