Junior Staff Accountant - Accounts Payable

Natural Bridge Caverns•San Antonio, TX

About The Position

Junior Staff Accountant - Accounts Payable Come work at Natural Bridge Caverns where adventure is our middle name. We are seeking an Accounts Payable associate to join our accounting team. This role will grow beyond accountants payable and will be an essential part of our accounting team. The essential job functions include: Perform the processing and recording of accounts payable transactions and ensure all invoices and staff reimbursements are paid accurately and timely in accordance with financial policies and procedures. This will account for the majority of your time and duties. Prepares payments by accruing expenses; assigning account number; requesting disbursements; reconciling accounts. Clerical duties such as scanning, spreadsheet creation and data entry, emailing, copying and filing. Assist the accounting team with the day -to-day, monthly and year-end operations of the Accounting/Finance Department including maintaining financial reports, records, and general ledgers. Assist in preparation and analyzes of budgets; and perform general bookkeeping. Assist with preparation of internal and external financial statements by gathering and analyzing information from general ledger system and from departments. Maintains and balances automated financial information by inputting and verifying data timely. Assist in performing general analysis of information and options by developing spreadsheet reports; reconcile and verify information. Assist in preparing general ledger entries by maintaining records and files; reconciling accounts; monthly accruals, amortization of prepaid expenses, fixed asset depreciation and recording of adjusting and reclassification journal entries, if necessary. Review, process and reconcile credit card expenses. Assist in preparation and analysis of budget/forecast to actual variance reports per program and department. Answers accounting and financial questions by researching and interpreting data. Answers guest’s questions in a knowledgeable and professional manner consistent with Management’s directives. Provides accounting support for future endeavors by reviewing financial information: entering data in general ledger system: obtain supplementary information for preparing financial statements. Protects organization’s value by keeping information confidential. Maintain integrity and accuracy in financial transactions and reports. Maintain security, confidentiality, and backup of financial records. Accomplishes accounting and organization mission by completing other tasks as needed. Maintain and adheres to document retention policy. Maintain a proper document control system for recording and tracking of all documents. Maintain document inventory in storage and assist in records destruction. Ensure documents are archived and properly located; maintain confidentiality. Accomplish accounting and organization mission by completing other tasks as needed. Work on other projects as assigned. SECONDARY JOB FUNCTIONS Assist with inventory.

Requirements

6 months or more years’ experience with accounts payable, accounting, or finance preferably in the tourism/hospitality industry or other related field. Degree may substitute for experience
Knowledge of GAAP standards and requirements
Excellent communication, written, organizational, and planning skills required.
Have strong analytical and decision-making skills.
Ability to make quick, rational decisions which impact the organization.
Strict attention to detail, highly organized and efficient

Nice To Haves

Experience with QuickBooks and Microsoft Excel is helpful
Vendor and customer reconciliations experience is helpful

Responsibilities

Perform the processing and recording of accounts payable transactions and ensure all invoices and staff reimbursements are paid accurately and timely in accordance with financial policies and procedures.
Prepares payments by accruing expenses; assigning account number; requesting disbursements; reconciling accounts.
Clerical duties such as scanning, spreadsheet creation and data entry, emailing, copying and filing.
Assist the accounting team with the day -to-day, monthly and year-end operations of the Accounting/Finance Department including maintaining financial reports, records, and general ledgers.
Assist in preparation and analyzes of budgets; and perform general bookkeeping.
Assist with preparation of internal and external financial statements by gathering and analyzing information from general ledger system and from departments.
Maintains and balances automated financial information by inputting and verifying data timely.
Assist in performing general analysis of information and options by developing spreadsheet reports; reconcile and verify information.
Assist in preparing general ledger entries by maintaining records and files; reconciling accounts; monthly accruals, amortization of prepaid expenses, fixed asset depreciation and recording of adjusting and reclassification journal entries, if necessary.
Review, process and reconcile credit card expenses.
Assist in preparation and analysis of budget/forecast to actual variance reports per program and department.
Answers accounting and financial questions by researching and interpreting data.
Answers guest’s questions in a knowledgeable and professional manner consistent with Management’s directives.
Provides accounting support for future endeavors by reviewing financial information: entering data in general ledger system: obtain supplementary information for preparing financial statements.
Protects organization’s value by keeping information confidential.
Maintain integrity and accuracy in financial transactions and reports.
Maintain security, confidentiality, and backup of financial records.
Accomplishes accounting and organization mission by completing other tasks as needed.
Maintain and adheres to document retention policy.
Maintain a proper document control system for recording and tracking of all documents.
Maintain document inventory in storage and assist in records destruction.
Ensure documents are archived and properly located; maintain confidentiality.
Accomplish accounting and organization mission by completing other tasks as needed.
Work on other projects as assigned.
Assist with inventory.