Jr. Executive Assistant

Alpha Inc

9d•$33 - $37

About The Position

Alpha Inc. is seeking a detail-oriented and resourceful Junior Executive Assistant (Jr. EA) to provide high-impact support to our Executive Assistants and leadership team. This role is central to maintaining alignment across departments, supporting executive priorities, and ensuring the smooth execution of events, projects, and administrative processes. As a Jr. EA, you will gain exposure to the inner workings of executive operations, from coordinating high-level meetings to assisting with offsites and strategic projects. You’ll play a key role in organizing systems, improving processes, and ensuring leaders have the information and resources they need to make critical decisions. This role is ideal for someone with strong organizational skills, a bias toward action, and a commitment to confidentiality and excellence. If you thrive in a fast-paced environment, have an eye for detail, and are excited to support leaders who are shaping Alpha’s future, this opportunity is for you.

Requirements

High School Diploma or equivalent required; Associate’s or higher in Business Administration or related field preferred.
Minimum 1 year of experience in a fast-paced office, leadership support, or administrative environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Strong organizational, time management, and communication skills.
Ability to handle confidential information with discretion.
Sense of urgency and adaptability in dynamic situations.

Nice To Haves

Experience with calendar and schedule management.
Event planning and cross-functional coordination experience.
Familiarity with AI tools (e.g., ChatGPT) to streamline workflows.
Strong attention to detail and commitment to accuracy.

Responsibilities

Assist Executive Assistants in managing executive calendars, resolving scheduling conflicts, and preparing agendas.
Coordinate communications and logistics across department heads, staff, and executives.
Support executive offsites, strategic projects, and internal events.
Maintain guest and event records (RSVPs, NDAs, preferences, contact lists).
Manage vendor relationships and logistics for event planning and execution.
Organize and file sensitive documents related to estate operations, security, and leadership support.
Track receipts, expenses, and company subscriptions.
Support new hire onboarding and ensure consistent employee experience.
Assist with SOP development, training coordination, and rollout of new process initiatives.
Identify bottlenecks, propose improvements, and support cross-team alignment.
Use project management and workflow tools (e.g., Asana, Trello, Monday.com, Jira) to track deliverables.