JUDICIAL ASSISTANT - CIRCUIT COURT - 22009597

State of Florida•Saint Petersburg, FL

About The Position

This is a significantly responsible position performing a variety of complex administrative, secretarial, and clerical tasks and providing support for the purpose of managing the office of a Circuit Court Judge.

Requirements

Graduation from a standard high school, or possession of G.E.D., and three years of experience as legal secretary, paralegal assistant, or administrative employee in the justice system
Knowledge of trial court rules and procedures.
Skilled in maintaining a high level of professional and ethical demeanor and able to handle frequent contact with people involved in litigation and able to manage stressful situations.
Ability to interact with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses, and the general public to exchange information or to facilitate task completion.
Ability to perform routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying.
Prepares and maintains the judge’s court and professional calendar; schedules motions, hearings, conferences, and trials at the request of the judge.
Prepares and distributes orders as directed by the judge; assists judge in preparing a calendar several months in advance.
Reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge; ensures presence of all required files; maintains trial dockets, continuances and trial orders.

Nice To Haves

Experience in Clericus/JAWS is preferred.

Responsibilities

Performing a variety of complex administrative, secretarial, and clerical tasks
Managing the office of a Circuit Court Judge
Processing incoming mail
Performing data entry
Ordering office supplies
Maintaining files/records
Faxing or photocopying
Preparing and maintaining the judge’s court and professional calendar
Scheduling motions, hearings, conferences, and trials at the request of the judge
Preparing and distributing orders as directed by the judge
Assisting judge in preparing a calendar several months in advance
Reviewing case files for accuracy, format compliance and completeness prior to submitting files to the judge
Ensuring presence of all required files
Maintaining trial dockets, continuances and trial orders