Administrative Assistant II (13th Judicial Circuit)

Hillsborough County • Tampa, FL

6d

About The Position

This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at www.fljud13.org ) in one PDF file to [email protected]. All three documents are essential for your application to be considered. Position Title: Administrative Assistant II County Funded Position Department: Mediation & Diversion Services Annual Salary: $40,867.56 Position #: 000168 FLSA Status: Included Pay Grade: 27 SUMMARY: Provide administrative support to the Mediation & Diversion department, including but not limited to maintenance of file systems, logging and recording files and compiling information.

Requirements

• EXPERIENCE: Three years of related experience.
• EDUCATION: Bachelor degree in legal studies, public/business administration, criminology, social work or similar field.
• SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year- for-year basis.
• Skilled in the use of Microsoft Office products, including Word.
• Ability to work collaboratively within department, other AOC departments and stakeholders.
• Ability to work independently and meet deadlines.
• Ability to organize complex data and information.
• Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments.
• Ability to exercise discretion in handling sensitive information.
• Incumbent must be professional in all regards.

Responsibilities

• Enter case data to generate documents for mediated agreements.
• Forward original agreements to judges for review and signature.
• Cover the reception desk on a rotating basis to maintain cohesive coverage at all times.
• Greet and screen the public, attorneys and mediators.
• Print a daily docket to assist with the appearance of parties, attorneys, and mediators for daily mediation conferences.
• Prepare mediators for scheduled events.
• Collect mediation fees, prepare receipt and record mediation fees.
• Receive, sort and route documents.
• Review, research and edit documents.
• Review case records, close out mediated cases.
• Refer self-represented litigants to case managers.
• Answer phones and provide telephonic customer service.
• Prepare manuals/documents per the request of the department director.

Benefits

• Paid time off and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, participation in the Florida Retirement System (FRS), and 457 Tax Deferred Retirement Plan
• Parking subsidy may apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees